Administrative Assistant

Job Title : Administrative Assistant

Pay Rate : $30/hr on W2

Location : Holly Springs, NC

Duration : 06 Months Contract with a possible extension

Role Summary

:You will oversee the full interview lifecycle, including travel logistics, to provid

ea welcoming and seamless introduction to our team. Additionally, you will coordinate essential onboarding activities and support broader administrative operations to ensure new hires and internal teams are positioned for long-term success. We seek a proactive, adaptable professional who excels in dynamic environments, enjoys interpersonal collaboration, and possesses a continuous improvement mindset

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Job Responsibilitie

• s:Highly skilled in Google Suite and able to manage gCal scheduling of department, team and ad hoc meetings with both internal and external stakeholders (onsite, offsite, live or virtua
• l)Proficient in all available tech meeting platforms including in room technology, video conferences, Google Meets, Zoom and global webcas
• tsSchedule and support external candidate intervie
• wsLead the coordination and execution of small Internal/within department meetings of 3-6 people and internal standing meetings small team off-sites (1 day with no sleeping rooms and no activities) and on-sites including sprints and face to face team meetin
• gsSupport the planning and execution of department-wide staff meetings (e.g. Town Halls, department meetings, etc), meeting logistics including agenda creation/distribution, meeting materials, catering, room set-up, et
• c.Support to ensure attendees are prepared to participate in meetings including AV connection, gMeets, Zoom info, et
• c.Send communications on behalf of someone (note: complexity depends upon the person requestin
• g)Manage communications for day-to-day team operations, including changes in policies, processes, department reminders (e.g. handling of gifts, etc.), team agreemen
• tsPlan and coordinate team huddles and small team events (community driven, informa
• l)Ensure that employees are recognized for milestones (anniversaries, weddings, birthdays, etc.) based on department guidelines and company polici
• esSubmit facilities, IT, and Site Service reques
• tsManage purchase orders, invoices, payment tracking and vendor maintenan
• ceFacilitate new hire onboarding, executing the first 30 days checklist in addition to ensuring technology is available and functional for the new hi
• reManage distribution lists, print services, office supply process and shipping/receivi

ng
Functional Job Responsibilities: (30% specific to the ro

• le)Responsibilities include managing interview scheduling, facilitating post-interview feedback sessions, coordinating candidate travel logistics, and preparing interview materials for panels in advan
• ce.Serving as the primary onsite point of contact, you will host candidates to ensure a welcoming experience while maintaining accurate talent acquisition documentati
• on.Additionally, you will assist in clerical duties that may include, but are not limited to, general office support and facilitating onboarding activities such as coordinating site access and distributing IT equipment (e.g., headsets, keyboards, and mice), procurement nee
• ds.Given the current start-up nature of this facility, the initial scope of responsibilities remains comprehensive and is subject to refinement as our operations expa