Analyst II / Program Monitor

Job Description and Duties

Are you a customer centered, detailed-oriented, mission driven person?

Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency management and homeland security through dedicated service to all. By joining our team, you’ll have the opportunity to work with a diverse team of professionals collaborating with Local, State and Federal partners ensuring successful subrecipient Disaster Recovery project outcomes throughout the State of California. 

Under the direction of the Supervisor I in the Quality Control and Monitoring (QCM) Unit, the Analyst II / Program Monitor performs complex analytical tasks relating to the provision of federal and state disaster assistance grant programs within the CalOES Interagency Recovery Coordination (IRC) Branch. Performs a broad range of full journey level analytical tasks relating to financial, programmatic, and administrative requirements of the Public Assistance (PA) Disaster Grant, California Disaster Assistance Act (CDAA), Fire Management Assistance Grant (FMAG), Hazard Mitigation Grant Program (HMGP), Hazardous Materials Emergency Preparedness grant (HMEP), Pre-Disaster Mitigation program (PDM), Flood Mitigation Assistance (FMA), and other disaster grant programs within the Recovery Directorate.

The Analyst II / Program Monitor may work under strict regulatory and administrative deadlines and acts with independence to maintain and track a routine workload and respond to short term special projects and priority assignments. Formulates corrective action for addressing non-compliance with federal regulations, policies, procedures, and grant guidance; makes recommendations on program related issues, and advises management on potential program alternatives and impacts. May also serve in a lead capacity for other QCM Unit analysts and support staff.

Must be able to analyze, interpret information, resolve and document governmental/administrative problems of an intermediate to high-level complexity using various tools and program applications; gathers and analyzes data to develop and evaluate alternatives for a variety of program related areas, and makes recommendations to management on those alternatives.

The incumbent will be expected to work non-business hours during emergencies. These positions may require travel throughout the state of California to support operational needs and disaster activations.

To learn more about the mission of Cal OES Recovery and how we support communities in need the videos below from our Cal OES YouTube channel:

You will find additional information about the job in the .

Working Conditions

This position is located in the Quality Control & Monitoring Unit in Mather, CA.

Hybrid Telework: This position is eligible for a hybrid work schedule which includes up to one day of remote work per week after the first 30 days in the office.. The ability to telework may be impacted by disaster and/or emergency events that may require full-time in-person attendance. Employees are expected to be able to report to their worksite with minimal notification if an urgent need arises. 

Conflict of Interest (COI): This position is designated under the Conflict of Interest Code and is required to complete Form 700 within 30 days of appointment. Failure to comply with the Conflict of Interest Code requirements may void the appointment.

DMV Pull Program: Participation in the DMV Pull Program is required. The position(s) require(s) a valid Driver’s License (DL). You must answer the questions addressing your DL on your application. Ensure you provide your DL number, class, expiration date, and any endorsements and/or restrictions.

Special Requirements

Application Package Requirements

To have your application considered for this job opportunity:

• List the Job Code (JC) and Position Number for this position in the “EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING” section on the State Application, STD. 678. 
• List your most current employment history first in the “EMPLOYMENT HISTORY” section on the STD. 678. 
• Provide the “From” and “To” dates with the month, day and year, the “Hours Per Week” that you worked and the Total Worked (Years/Months). You may include overtime hours.
• You must complete the “DUTIES PERFORMED” on the State Application (do not note “see attached resume” in this section) . Failure to comply and your application is considered incomplete.
• SROA and Surplus are encouraged to apply and must submit a copy of their letter.
• Please note consideration shall be given to work experience gained in a part-time or full-time job, regardless of whether the job was a paid or a volunteer position or was within, or outside of, state service.

If using education to qualify please submit a copy of your transcripts. If selected, official transcripts will be required. Foreign education must obtain and submit verification of United States course/degree equivalency.

NOTE: Incomplete applications received may not be considered. Resumes are welcomed but do not take the place of the completed State Application STD 678. Applications received via fax or email will NOT be accepted. If you would like confirmation of receipt, please send certified mail.  

**A candidate pool may be established for subsequent vacancies.**

**All hires may be subject to a criminal background check.**

**We encourage applicants to apply electronically.**

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Ability to gather, analyze, and interpret both quantitative and qualitative data to support informed decision making
• Experience developing, managing, and maintaining databases, tables, dashboards, and reports used for program monitoring and performance evaluation
• Demonstrated flexibility and willingness to assume duties of varying complexity while adapting to shifting priorities and organizational needs
• Proven ability to manage multiple special projects simultaneously, balancing competing deadlines with accuracy and attention to detail
• Strong organizational and time management skills, with the ability to prioritize tasks and maintain high quality work in fast paced environments
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and experience with database management systems and data visualization tools
• Exceptional written and verbal communication skills, including the ability to draft professional correspondence, prepare clear and concise reports, and present effective information to diverse audiences
• Ability to build and sustain productive working relationships with internal teams, external partners, and stakeholders at all levels
• Experience developing process documentation, workflows, or standard operating procedures to support program consistency and compliance
• Skill in translating complex information into actionable insights and recommendations for leadership
• Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion
• Strong problem solving skills with the capacity to anticipate challenges and propose effective solutions

Benefits

Cal OES employees are eligible for a number of benefits and working for us is a great opportunity to join a committed team. Benefits include but are not limited to the following:

• Free Parking
• On-site Gym and Locker room
• Electric Carport
• Excellent CalPERS state pension plan
• 401(k) and 457(b) Plans
• Flexible Schedules
• Generous paid time off
• Health, dental & vision insurance for the employee or the employee's family
• Investment in careers development
• Located near many local eateries, financial institutions, and the Light Rail Station

Benefit information can be found on the CalHR website and the CalPERS website.

Statement of Qualifications

All applicants must provide a Statement of Qualifications (SOQ) for the hiring manager’s review. Failure to include an SOQ may disqualify an applicant from consideration. A resume in lieu of the SOQ responses and a standard or generic SOQ may disqualify an applicant from consideration.

The SOQ should specifically outline how you meet any or all of the qualifications outlined in the Job Posting and Duty Statement. 

SOQ FORMAT INSTRUCTIONS:

• Length: Maximum of 2 pages
• Spacing: Single-spaced, single-sided
• Font : 12-point Arial
• Title: Place your name and job code in the upper right corner of the page
• Page Numbers: Number all pages in the bottom-left corner
• Responses : Need not include the question; provide answers in the same order as listed below

PLEASE ANSWER THE FOLLOWING:

1. Please describe your experience with handling multiple projects with competing deadlines. Describe what software applications you used and how you used them to keep the information confidential, organized and accurate in the disclosure of detail.

2. Please describe a situation where you independently performed analytical research and analysis and made recommendations. Describe the process you used to ensure it was complete, accurate, and in compliance with laws, regulations, policies and procedures.  

For assistance in uploading documents, including the SOQ, you may want to consider watching the following video from CalHR's Training Catalog:  Upload SOQ to your Application Package

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - Please refer to the Statement of Qualifications (SOQ) section at the bottom of this job bulletin for the filing instructions and the SOQ Question(s). Applications submitted without the SOQ may not be considered.