Office Administrator

Office Administrator

Location: Newport News, Virginia

About the Company

xLight is building the world's most powerful laser to revolutionize semiconductor lithography, metrology, and for other critical applications. Our approach harnesses the power of free-electron lasers, building on accelerator technology in use globally at scientific user facilities. Extending this technology, we are developing industrial-grade light sources, engineered for continuous operation, to meet the sophisticated demands of next-generation patterning, metrology, and inspection applications. Join us in this new revolution.

At xLight, we hire exceptional talent — and exceptional means more than a strong résumé. How we achieve results is just as important as the results themselves, which is why attitude and character matter as much as technical skill. We believe great talent is widely distributed, not confined to a particular school or background. We seek individuals who demonstrate ownership, a spirit of collaboration, technical curiosity, and a genuine willingness to learn and grow — guided by our core values of Respect, Integrity, Creativity, and Engineering Excellence. We don't just hire for what someone can do today. We hire for who they are and who they are becoming.

What We Need — and Why It Matters

xLight is seeking a proactive and highly organized Office Administrator to support day-to-day operations at our Newport News, Virginia office. This role will serve as a key point of coordination for office operations, employee support, facilities, vendor management, and administrative activities in a fast-paced deep-tech startup environment.

The ideal candidate thrives in a dynamic setting, enjoys creating structure and organization, and takes pride in building a positive and efficient workplace experience for employees and visitors alike.

What You’ll Do

• Manage daily office operations and ensure the office environment remains organized, functional, and welcoming
• Coordinate office supplies, equipment, inventory, shipping/receiving, and vendor relationships
• Support onsite employee experience initiatives, meetings, events, and team activities
• Assist with facilities coordination, office maintenance requests, and workspace setup for new hires
• Partner with HR, recruiting, finance, and leadership teams on administrative and operational needs
• Coordinate travel arrangements, schedules, meeting logistics, and visitor management as needed
• Support onboarding logistics, badge/access coordination, and office-related documentation
• Assist with invoice processing, expense tracking, purchase requests, and procurement coordination
• Maintain organized records, office procedures, and operational documentation
• Help support a collaborative, professional, and positive office culture

What We Are Looking For

• Bachelor’s degree in Business Administration, Communications, Human Resources, or a related field preferred
• 3+ years of experience in office administration, workplace operations, executive support, or administrative coordination
• Strong organizational and multitasking skills with high attention to detail
• Excellent written and verbal communication skills
• Ability to manage competing priorities in a fast-paced startup environment
• Experience coordinating vendors, facilities, office operations, or employee support activities
• Proficiency with Microsoft Office, Google Workspace, and standard business tools
• Strong professionalism, discretion, and problem-solving abilities

And If You Bring This — Even Better

• Experience supporting engineering, manufacturing, or technical teams
• Startup or high-growth company experience
• Familiarity with procurement, expense management, or basic finance coordination
• Experience planning office events or employee engagement activities

What You Can Expect from Us

• 100% Company-funded health insurance for employee
• Company funded Life Insurance and disability insurance
• 401k contribution. 100% up to 3% of compensation, plus 50% match between 3% and 5%. Immediately vested.
• Flexible Paid Time-Off, Sick leave and Company Holidays
• Company Paid Two-weeks Winter Break
• Flexible Hybrid Work Model
• Chef prepared Breakfast, Lunch, and Dinner at Palo Alto office
• Monthly breakfast, complimentary snacks and beverages at Newport News office

The pay range for this position reflects the minimum and maximum target for new hire salaries at commencement of employment and is expected to be between USD$50,000-75,000/year. However, base pay offered may vary depending on multiple factors, including role, job-related knowledge, skills, relevant education and experience. The total compensation package for this position may also include other elements, including equity, and a full range of benefits. Details of all benefits will be provided if an employee receives an offer of employment.

xLight Inc. is an Equal Opportunity Employer. Our policy is clear: there shall be no discrimination on the basis of age, disability, sex, race, religion or belief, gender reassignment, marriage/civil partnership, pregnancy/maternity, or sexual orientation. We are an inclusive organization and actively promote equality of opportunity for all with the right mix of talent, skills and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone.