Administrative Assistant

Overview:

TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide. Our client is the second largest private employer in Chicago. We are a multicultural, international community of more than 20,000 faculty and staff-each supporting UChicago's mission of inquiry and academic excellence. Our client is a Medical Center provides world-renowned patient care, while advancing medical science through groundbreaking research. Together, UChicago Medicine and the Biological Sciences Division are working to address the world's most pressing medical challenges.

Job Title: Administrative Assistant

Duration: 3 Months

Location: Chicago, IL 60637

Job Type: Temporary Assignment

Work Type: Onsite

Shift: Monday To Friday From 09:00 AM To 05:00 PM

Job Description:

Qualifications:

• Demonstrated ability to take initiative and work independently, while remaining in close coordination with other members of the team; comfort working within a certain level of ambiguity.
• Proactive communication and organizational skills, with proven ability to juggle competing priorities with diplomacy, tact, and goodwill.
• Demonstrated ability to work in a fast-paced environment with firm deadlines.
• Familiarity with organizing and managing events.
• Curiosity and experience using AI to improve daily processes.
• Prior experience with coding languages (for example, R or Claude Code).
• Consistent in-person availability.

Technical Skills or Knowledge:

• Demonstrated skill and knowledge of or ability to quickly learn the internal workings of the University.
• Proficient in Microsoft Windows Suite, including Microsoft Outlook, Word, Excel and PowerPoint.
• Previous experience with Asana, Slack, Google Suite, and a general willingness to utilize new tech solutions.

Responsibilities:

• Provides administrative support to an organization unit requiring broad experience, skills and knowledge of organization policies and practices.
• Performs office management and general administrative functions for assigned manager/area. Serves as first point of contact to department, providing professional assistance with the appropriate sense of urgency.
• Performs a variety of administrative duties. Supports one or more members of management and/or staff in a business or functional unit.
• Work generally requires knowledge of company and/or business/functional practices, policies, programs and/or product line. Resolves routine and non-routine inquiries.
• Administrative responsibilities include calendaring, document preparation and management, correspondence, travel arrangements, and meeting/travel coordination. Maintains confidentiality.

TekWissen Group is an equal opportunity employer supporting workforce diversity.