UTS - Temporary Purchasing Assistant at NC State

Position Information
Posting Number
PG196004TM

Position Number
48SM66

Position Type
Temporary

Essential Job Duties
The department is seeking a detail-oriented Procurement Support Specialist to facilitate the daily administration of purchase order (PO) workflows. In this temporary role, you will serve as a central coordinator, managing high-volume email triage and ensuring that purchase orders are accurately processed and distributed via the AiM software platform. Key objectives include maintaining high data integrity by auditing error logs, managing PO updates and revisions, and actively clearing system backlogs to ensure seamless procurement operations.

Key Responsibilities

1. Communication & Triage

• Email Management: Monitor the department's shared group account.
• Stakeholder Relations: Act as a central point of contact for vendors and internal departments to ensure timely inquiry resolution.

2. Procurement Operations

• Error Logistics: Audit and resolve daily error logs to maintain high data integrity.
• Requisition Support: Assist with the end-to-end management and processing of Marketplace Requisitions (REQs).
• Reporting: Analyze the bi-weekly "MarketPlace Received Not Paid" report to facilitate prompt vendor payments.

3. Systems & Backlog Management

• PO Lifecycle: Actively manage and close out the existing backlog of open Purchase Orders (POs).
• Inventory Support: Provide support for housekeeping stock orders within the AiM system (comprehensive training provided).

4. Procurement & Purchase Order Management

• System Administration: Generate and process purchase orders (POs) for vendors and shop pickups utilizing the AiM software platform.
• Workflow Execution: Manage the initial lifecycle of purchase orders, including accurate system entry, internal routing, and timely distribution to external vendors.
• Lifecycle Maintenance: Serve as the primary point of contact for PO updates and revisions, ensuring vendors have the most current documentation for fulfillment.

Is Time Limited
Yes

If Yes, Appointment Length
6 months

Wolfpack Perks and Benefits
As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being.
What we offer:

• Health Insurance for Temporary Employees
• Enhance your career with LEAD courses
  
• Attend non-revenue generating sporting events for free.

Attain Work-life balance with our Childcare discounts , Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Department Information
Job City & State
Raleigh, NC

Department
447030

System Information
Classification Title
Temporary-Clerical

Working Title
UTS - Temporary Purchasing Assistant at NC State

Requirements and Preferences
Work Schedule
Monday-Friday, 8am - 5pm

Other Work/Responsibilities
Other duties as needed.

Minimum Experience/Education

• Minimum 2 years relevant experience

Department Required Skills

• Excellent written and verbal communication skills with the ability to interact professionally with vendors, internal departments, and stakeholders
• Strong Microsoft Excel/Google Sheets skills, including data tracking, reporting, and basic analysis
• Strong attention to detail with the ability to identify, investigate, and resolve data discrepancies
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong organizational and time management skills
• Ability to work independently with minimal supervision while also functioning as part of a team
• High level of professionalism and customer service mindset
• Strong problem-solving and follow-up skills to ensure timely resolution of issues
• Ability to learn and adapt to new systems and workflows quickly
• Experience handling administrative, procurement, purchasing, or financial support functions

Preferred Years Experience, Skills, Training, Education

• Excellent communication skills
• Strong Microsoft Excel/Google Sheets skills
• Experience working in procurement, purchasing, or financial systems
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities in a deadline-driven environment
• Experience with AiM or similar enterprise systems

Required License or Certification
N/A

Valid NC Driver's License required?
No

Commercial Driver's License Required?
No

Recruitment Details
Anticipated Hiring Range
$22.00/hourly

Recruitment Dates
Job Open Date
05/20/2026

Applicant Information
Quick Link

EEO
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact View phone number on click.appcast.io to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.