Legal Administrative Assistant

DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together. Summary The Legal Administrative Assistant (LAA) supports attorneys and legal teams by providing comprehensive administrative and clerical assistance. The role requires strong organizational skills, meticulous attention to detail, and the ability to manage multiple tasks in a fast‑paced environment. Location Palo Alto or San Francisco office with a hybrid work schedule. Responsibilities Provide practice‑specific support to associates, partners and attorneys, prioritizing work based on unique practice needs. Draft, edit, and proofread legal documents, communications, files, and presentations for accuracy. Assist with information governance and records management, ensuring client/matter documents are organized, stored in approved repositories and maintained in line with firm policies, including matter close‑out activities. Collaborate with other LAAs or LEAs on complex projects and provide mentorship to LSAs as needed. Manage assignments within the firm’s workflow tool, ensuring tasks are allocated and completed on time, including time entry and expense reimbursements. Oversee billing matters and approval processes, act as a proxy attorney for billing queries, and ensure final bills are delivered on time with appropriate follow‑up. Serve as a trusted advisor to attorneys, handling confidential matters with discretion and delivering exceptional service to clients and business professionals. Desired Skills Proficient with Microsoft Office and legal software such as iManage, Aderant, DocXTools, Innova. Adaptable to application upgrades and AI‑powered document production tools. Strong communication skills in the region’s native language via email and voice. Excellent attention to detail, problem‑solving, and decision‑making abilities. Experience with workflow‑management tools and virtual collaboration platforms (Zoom, Microsoft Teams). Ability to work under pressure and manage competing demands in a fast‑paced environment. Minimum Education High School Diploma or GED. Preferred Education Bachelor’s Degree in Legal Studies, Business Administration, or a related field. Minimum Years Of Experience At least 2 years of experience in a legal setting under an attorney or as an office administrator, or in a professional services environment. Essential Job Expectations Effectively communicate verbally and in writing with clients, lawyers, and third parties. Respond to calls and correspondence efficiently and responsively. Deliver timely, accurate, and high‑quality work products. Meet deadlines, expectations, and adhere to all firm policies and practices. Maintain positive work relationships and comply with all firm policies. Manage both physical and sedentary activity requirements of the position. Work under pressure and handle competing demands in a fast‑paced environment. Perform all other duties, tasks or projects as assigned. Physical Demands Sedentary work with occasional light lifting (up to 10 pounds). Requires sitting most of the time; walking and standing are occasional. Work Environment Hybrid work arrangement may involve remote and in‑office work, to be coordinated with the manager. Compensation & Benefits Hourly range: $40.91 – $53.18 (non‑exempt). Overtime paid per applicable laws. Comprehensive benefits package includes medical, dental, vision insurance and 401(k). Equal Employment Opportunity Statement DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. #J-18808-Ljbffr DLA Piper International LLP