Office Manager

Office Manager

Versa Networks is seeking a highly organized and resourceful Office Manager to keep our office running smoothly and to provide direct support to our C-suite leadership. This is a hybrid role that blends hands-on office management and business operations with high-touch executive support. You'll be the person who keeps the day-to-day humming from coordinating executive calendars and travel to making sure conference rooms are clean, supplies are stocked, and lunches are organized while also taking on operational projects that improve how the office runs. The ideal candidate is equally comfortable scheduling a board meeting and restocking the kitchen, and takes pride in creating a polished, well-run workplace.

Location: Santa Clara, CA *Applicants must be authorized to work in the US

The pay range for this position at commencement of employment in California, Washington, or New York City is expected in the range of $100,000 to $130,000. A candidate's specific pay within this range will depend on a variety of factors, including job-related skills, training, location, experience, relevant education, certifications, and other business and organizational needs.

Office Management & Operations

• Own the day-to-day operations of the office, ensuring a clean, organized, and welcoming environment for employees and visitors
• Manage relationships with building management, vendors, and service providers (cleaning, maintenance, security, IT support, etc.)
• Order and maintain inventory of office supplies, snacks, and kitchen essentials
• Organize daily or weekly team lunches, catering for meetings, and special events or off-sites
• Ensure conference rooms and shared spaces are consistently clean, tidy, and meeting-ready, including AV equipment checks
• Manage office seating, badge access, mail & courier services, shipping and deliveries
• Support light business operations projects vendor contract tracking, budget tracking for office spend, process documentation, and ad hoc initiatives as needed

Executive Support

• Provide direct administrative support to members of the C-suite, including complex calendar management and scheduling across time zones
• Support executive team with coordinating domestic and international travel arrangements, itineraries, and expense management if needed
• Assist the executive team in planning and coordinating customer and board-level meetings
• Handle confidential information with the highest level of judgment and integrity

Business Operations & Workplace Experience

• Partner with the People Operations team to support office initiatives, employee engagement activities, team celebrations, holiday parties and all-hands meetings.
• Assist with onboarding new employees by preparing workspaces, coordinating equipment, and ensuring a smooth first-day experience.
• Support procurement activities and vendor management if required.
• Track and manage office-related budgets and invoices.
• Coordinate logistics for visiting guests, candidates, and external partners
• Coordinate weekly team lunches and office catering.
• Foster a welcoming office environment for employees, customers, partners, and visitors.
• Continuously identify opportunities to improve workplace efficiency and employee experience.

What You'll Bring

Required Qualifications

• 5-7 years of experience in office management, executive assistance, or a combination of both
• Demonstrated experience supporting senior executives (C-suite or VP-level) with calendar, travel, and meeting management
• Strong organizational skills with the ability to juggle multiple priorities in a fast-paced environment
• Hands-on, no-task-too-small mentality equally willing to plan an offsite or tidy a conference room
• Excellent written and verbal communication skills
• Able to work independently & as part of a team
• High degree of discretion and sound judgment when handling confidential or sensitive information
• Proficiency with common productivity and collaboration tools (Google Workspace or Microsoft 365, Slack, Zoom)
• Experience managing vendor relationships and basic budget tracking

Preferred Qualifications

• Experience at a technology company or in a high-growth startup environment
• Familiarity with travel booking platforms
• Experience supporting board meetings or investor relations logistics

Why Versa?

At Versa Networks, we believe in taking care of our people both professionally and personally. We offer a comprehensive benefits package designed to support the well-being, growth, and work-life balance of our employees. When you join our team, you can expect:

• Competitive Salary & Incentives: We offer a competitive compensation package with pre-IPO equity to reward your hard work and dedication.
• Health & Wellness: Comprehensive medical, dental, and vision insurance plans to ensure you and your family stay healthy and covered.
• Paid Time Off (PTO): Enjoy a generous PTO policy that includes vacation days, sick leave, and paid holidays to recharge and take care of personal matters.
• Flexible Work Environment: We understand the importance of work-life balance. Enjoy the flexibility of remote work, and hybrid option to create the work schedule that works best for you.
• Professional Development: We believe in continuous learning. Access to training, certifications, and educational resources to help you grow in your career and stay ahead of industry trends.
• Employee Recognition: We celebrate achievements both big and small, with regular recognition programs and awards that highlight your contributions to our collective success.
• Collaborative Culture: Be part of a dynamic, inclusive, and supportive team where innovation and collaboration are at the heart of everything we do.
• Parental Leave: Generous parental leave policies to support you during life's important moments.

At Versa Networks, our benefits are designed to help you thrive both inside and outside the office. Join us and experience a rewarding, fulfilling career in a supportive environment that values your health, happiness, and success.

Versa Networks is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.