Administrative Assistant II

Program Specialist - Vendor Direct

Location: Richardson, TX
Work Schedule: Full-time, on-site
Contract: 6-month contract to start, with potential for conversion based on business needs and headcount

About the Role

The Program Specialist supports the growth and day-to-day operations of Lennox's Vendor Direct program, which includes drop-ship and non-stock product channels.

This is a tactical, execution-focused role responsible for monitoring and managing requests from Sales, coordinating with vendors and suppliers, preparing quotes, and ensuring all required information is gathered and accurately communicated back to the Sales team.

The ideal candidate will have experience with SAP and Microsoft Office , along with a background in sourcing, purchasing, order placement, quoting, or order management.

Key Responsibilities

• Monitor and manage requests from Sales teams related to Vendor Direct products and fulfillment.
• Partner with Sales and suppliers to execute bulk, drop-ship, and non-stock fulfillment models.
• Obtain vendor information, pricing, product details, and other required documentation.
• Prepare and process quotes and ensure accurate information is returned to Sales.
• Manage vendor contracts and related documentation.
• Maintain accurate supplier data, product catalog information, pricing, and records.
• Process and review purchase orders, invoices, quotes, and supplier documentation.
• Partner with Supply Chain to research and resolve order discrepancies.
• Track requests and follow up to ensure timely completion and closeout.
• Manage multiple requests and priorities in a fast-paced environment while meeting deadlines.

Qualifications

• 1+ years of experience in administrative support, customer service, sales support, order management, quoting, invoicing, purchasing, sourcing, or a related field.
• High school diploma or equivalent required; associate degree in business, supply chain, accounting, or a related field preferred.
• Experience with SAP preferred.
• Proficiency with Microsoft Office Suite .
• Experience with sourcing, purchasing, placing orders, or vendor management is highly desirable.
• Strong attention to detail and ability to accurately process quotes, purchase orders, invoices, and supplier documentation.
• Strong organizational skills with the ability to maintain accurate records and documentation.
• Ability to manage multiple requests and competing priorities in a fast-paced environment.
• Strong analytical and problem-solving skills, particularly when identifying and resolving discrepancies.
• Ability to learn new systems, processes, and product information quickly.
• Strong communication and follow-up skills when working with Sales, suppliers, and internal teams.

Ideal Background

Candidates with experience in purchasing, sourcing, order management, sales operations, quoting, vendor coordination, or supply chain support will be well aligned with this position. Experience working with SAP, vendor pricing, purchase orders, and supplier documentation is a strong plus.

About Equiliem

Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

We offer a comprehensive benefits package to our employees, which includes:

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

Future Communication Consent

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EEO Employer

Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [emailprotected] or View phone number on click.appcast.io.