Executive Assistant to Founder and CEO

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We are seeking a full-time, seasoned executive assistant with an extraordinary eye for detail, a track record of working independently and on multiple projects, a love for creating order from scheduling chaos, and an ability to communicate with clients and philanthropists with poise and grace.

Primary Responsibilities:

• Execute tasks with the highest level of attention to detail and perfect grammar, showcasing excellent and proven writing skills.
• Efficiently manage time to handle multiple projects and deadlines.
• Schedule and coordinate appointments, meetings, and travel arrangements with precision.
• Manage expenses, reimbursements, and invoicing with meticulous attention to detail.
• Maintain social media presence, ensuring alignment with our brand image.
• Correspond with clients, including Board members and C-suite executives, with a professional and polished communication style.
• Prepare presentations, conduct proofreading, and edit documents and reports to ensure accuracy, professionalism, and excellence.
• Manage logistics of quarterly events, ensuring seamless execution and a positive experience for participants.
• Conduct data entry and record keeping, utilizing CRM knowledge for efficient organization.
• Maintain an organized electronic filing system to ensure easy access to information.
• Demonstrate computer and tech literacy by effectively utilizing various software programs and applications.

Skills:

• Strong organizational skills to effectively manage calendars, schedules, and documents.
• Proficiency in computer applications such as Google and/or Microsoft suite.
• Attention to detail to ensure accuracy in proofreading and data entry tasks.
• Excellent administrative skills to handle clerical duties efficiently.
• Ability to maintain confidentiality when dealing with sensitive information.
• Strong communication skills to interact professionally with internal and external stakeholders.

Qualifications:

• Proven experience as an executive assistant or similar role.
• Familiarity within nonprofit, consulting, and/or philanthropic space is a plus.

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Executive administrative support: 8 years (Required)

Ability to Relocate:

• Remote: Relocate before starting work (Required)

Work Location: Remote