Office Manager

Office Manager

Location : Rochester, NY


We are seeking a proactive and detail-oriented Office Manager to oversee daily office operations with a strong focus on bookkeeping and accounting responsibilities. This role is ideal for someone who thrives in a fast-paced environment and can confidently manage both financial and administrative processes.

Responsibilities Include but Are Not Limited To

• Manage day-to-day bookkeeping functions
• Handle billing, invoicing and payment tracking
• Manage employee timesheets and support payroll processing
• Assist with project tracking and reporting
• Prepare documentation for tax accountants
• Complete forms and administrative documentation related to government projects and contracts

• Greeting visitors and clients
• Answer and direct incoming phone calls
• Monitor and distribute emails appropriately
• Provide general administrative and operational support to the leadership and staff

Requirements include but not limited to

• Previous experience in office management, bookkeeping, accounting, or administrative support
• Hands-on experience with QuickBooks
• Strong organizational, multitasking, and time management skills
• Ability to work effectively in a fast-paced, team-oriented environment
• Excellent communication and customer service skills
• Proficiency with Microsoft Office and cloud-based software platforms
• High level of professionalism, reliability, and attention to detail

• Experience working within an architecture or engineering firm is a strong plus
• Familiarity with project-based accounting environments preferred

Compensation & Benefits

• Salary: $60,000 annually
• Benefits: Health insurance, paid time off

Pay Details: $60,000.00 per year


Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.