AP Specialist

Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist is successful in a deadline-driven, high-volume accounting environment and is responsible for managing a large volume of vendor invoices and payment transactions each month while maintaining accuracy and efficiency.

DUTIES & SCOPE:

· Review and reconcile vendor invoices against purchase orders, validate pricing, tax calculations, quantities, and billing details, and coordinate adjustments or credits when discrepancies are identified.

· Investigate invoice variances by distributing supporting documentation to the appropriate stakeholders, collaborating with purchasing and operational teams to resolve outstanding issues.

· Receive and organize vendor invoices submitted electronically, route documents for approval, enter transactions into the accounts payable system through imaging and workflow processes, and manage payment holds as necessary.

· Process and monitor recurring expenditures, including utility expenses, fuel card charges, lease obligations, and other operational costs; reconcile statements and record transactions accurately within the accounting system.

· Maintain adherence to month-end and quarter-end deadlines, ensuring expenses are recorded promptly and financial information remains current and complete.

· Build and maintain strong working relationships with vendors and internal departments through professional, customer-focused communication.

· Support internal and external audit activities by gathering documentation, responding to inquiries, and providing accounts payable records as requested.

· Obtain vendor account statements, reconcile outstanding balances, identify missing invoices, and coordinate approval and processing of unresolved items.

· Ensure compliance with established accounting procedures, financial controls, and industry-standard accounts payable practices.

QUALIFICATIONS:

· Minimum of 5 to 7 years of accounts payable experience required; prior experience within construction, real estate, architecture, engineering, or similarly project-driven industries is strongly preferred.

· Highly detail-oriented with strong organizational skills and a proactive approach to managing responsibilities.

· Demonstrated ability to perform effectively in a fast-paced, transaction-heavy environment with substantial invoice processing volumes.

· Strong experience utilizing ERP and integrated accounting systems for invoice management, payment processing, and reporting.

· Ability to work independently with minimal supervision while also contributing effectively within a collaborative team environment.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.