Building Secretary

Building Secretary

School Year Position – 205 days - 8.0 hours/day

To provide secretarial support services to the middle school principal, assistant principal and guidance office staff. The secretary must handle matters discreetly between administration, staff, and students; make decisions within the scope of assigned authority; be able to communicate with staff, students, and community. Assure efficient and effective operation of the office and make a positive impact on all educational services.

Minimum two (2) years of secretarial experience preferably in the educational environment.

Proficient in the use and application of Windows, Word, Excel, Infinite Campus and database software.

Ability to meet deadlines, to concentrate and pay attention to details.

Ability to prioritize and work independently and co-operatively.

Relate effectively with staff and public; maintain integrity of data and information; work independently; maintain composure in stressful situations.

Experienced in dealing with personal and confidential information.

Ability to perform duties with knowledge of district requirements and policies.

Excellent verbal and written communication skills and a high level of interpersonal skills such as discretion, integrity and flexibility to interact effectively with administrators, peers, constituent districts and the general public.

Ability to handle multiple projects, meets deadlines in a fast paced environment, and prioritizes work.

Previous experience preferred.

Enter student data, work with master schedule and student schedules.

Responsible for report cards and verification reports.

Manage and organize school office.

Typing, filing, clerical duties as needed for building principal, assistant principal and dean of students.

Be able to operate, train, maintain and supply all machines in building (fax machine, PA system, copy machine, etc.)

Maintain student accounting records in software program.

Provide student count day data to Superintendent's office.

Provide appropriate first aid needs and administer medications.

Provides positive public relations to students/callers/visitors.

Answer phone, route calls and help with the counter (students, parents, staff, etc.)

Other duties as assigned