Office Manager - Executive 2

Office Manager

This position provides high level administrative support to the Cannabis Expungement Board's (CEB's) senior leadership team, serves as receptionist and office manager for the CEB office, and acts as CEB liaison to CEB Board members. The incumbent will communicate on many levels with agency staff, board members, the Governor's Office, legislative staff, various external partners, other agency staff, and the public.

Duties include but are not limited to: Scheduling meetings; originating purchase orders and record management; tracking and receipting invoices; assisting with identifying and drafting agency policies and procedures, preparing reports and special projects as assigned. Responsibilities also include greeting and coordinating visitors, and deliveries; making travel arrangements; assisting with hiring and interview scheduling; office organization and agency SharePoint organization. This person works in a highly confidential and sensitive environment and accordingly ensures timely communication and workflow in the department's executive office. This position is responsible for facilities management including requesting maintenance, working with relevant parties to implement and review security and badging procedures.

This person must possess a high level of confidentiality and trust as well as exceptional organizational and time management skills.

Minimum Qualifications

• Communication skills to prepare correspondence and documents for use by leadership using proper grammar, punctuation, and spelling.
• Customer service skills to provide prompt, courteous and accurate information on the phone, in person, through email, and other written correspondence.
• Skill in using spreadsheet applications, such as Microsoft Excel, to design, develop, and manipulate spreadsheets
• Ability to respond effectively to confidential and sensitive inquiries and/or complaints.
• Knowledge of basic accounting procedures to create purchase orders, prepare invoices, and other financial duties

Preferred Qualifications

• Experience providing executive level support and assistance, including schedule management
• Experience with purchasing and procurement in the public sector
• Experience with database, document, and records management
• Ability to establish, develop, document, and improve administrative and program procedures
• Experience working in a law office or the legal field
• Knowledge of the Minnesota Government Data Practices Act

Additional Requirements

All employment offers are conditioned upon the applicant successfully passing a background check, which may include, but not limited to, a criminal background check and employment history/reference checks.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at View phone number on click.appcast.io or email View email address on click.appcast.io. Please indicate what assistance is needed.