Meeting Registrar/Administrative Support Specialist

Corporate Profile:

Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients' projects and programs.

Job Summary:

Provides comprehensive administrative, scheduling, and registration support for organizational programs, meetings, conferences, and operational activities. This role ensures seamless coordination of events, accurate participant management, and efficient administrative operations in fast‑paced, multi‑stakeholder environments. The Specialist interacts with internal staff, external partners, and senior leadership while maintaining professionalism, accuracy, and confidentiality.

Responsibilities:

• Coordinate and manage meeting logistics, including scheduling, room reservations, virtual meeting setup, and distribution of agendas and materials.

• Prepare meeting spaces (secure and non-secure) by ensuring technology, supplies, and seating arrangements meet requirements.

• Track attendance, compile meeting minutes, and document action items for follow‑up.

• Process registrations, cancellations, substitutions, and special accommodations in accordance with organizational policies.

• Prepare correspondence, briefing materials, and official documents with proper formatting and quality control.

• Assist with travel coordination, voucher preparation, and logistics for staff and leadership

Education/Certifications:

• 2 years of administrative experience, preferably in providing logistical support

• High School Diploma or equivalent is required

• Perform administrative duties such as preparing quality documents, reports and slides and coordinating briefings, conferences, teleconferences, telephone inquiries, meeting preparation, attendance and minutes

• Must have Microsoft Office (Word, Excel, PowerPoint) experience in preparing, editing and finalizing correspondence, documents and briefings

• Must have experience in document routing, coordination, tracking and retaining/filing

• Manage time and events effectively

Corporate Summary:

Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Woman-Owned, HUBZone small business. Acquisition Professionals LLC was founded in 2014 by President/CEO Luwanna K. Clark. We are located at Quantico Corporate Center in Stafford, Virginia. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is an Equal Opportunity and Affirmative Action Employer and are committed to creating an all-inclusive environment for all employees. We do not tolerate discrimination or harassment of any kind.