Administrative Assistant I - Pima Animal Care Center

Job Description Summary Department - Pima Animal Care Center Job Description OPEN TO CURRENT PIMA COUNTY EMPLOYEES ONLY Job Type: Classified Job Classification: 5927 - Administrative Assistant I Salary Grade: 1 Hiring Pay: $16.54 Per Hour Pima Animal Care Center is hiring two part-time Administrative Assistants I to support department operations by handling public inquiries, routing calls, and streamlining communication and administrative processes. This role manages data entry, updates digital records, and maintains organized electronic files for easy access. The Administrative Assistant I handles clerical tasks such as managing mail, coordinating couriers, and operating office equipment like printers and digital communication tools. This position also oversees specialized tasks like drafting and formatting documents to improve operational efficiency. Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor. Responds to inquiries by answering routine questions related to unit functions and procedures and refers more complex queries to the appropriate person, division, or department; Answers single- or multi-line phones, routes calls, and relays messages; Schedules and confirms appointments by phone, mail, or in person; Types correspondence, memoranda, and other materials; Enters data into computers, updates computer records, and proofreads printouts for obvious errors; Compares entries against source documents and corrects errors; Indexes, classifies, codes, and files various records, charts, reports, and documents and performs routine file maintenance; Locates and retrieves files or documents as required; Copies, collates, and distributes reports and documents to appropriate parties or files; Stamps, sorts, and distributes incoming mail and prepares materials for outgoing mail; Performs courier duties; Types documents such as reports, applications, purchase orders, departmental forms, correspondence, and memoranda; May receives mailed and over-the-counter payments, issues receipts, and verifies daily cash intake with receipts. Minimum Qualifications: One (1) year of experience performing secretarial or administrative tasks providing support to a department, specialized program, or small business. (Relevant experience and/or education from an accredited college or university may be substituted.) Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.): Minimum one (1) year experience working in an animal shelter. Minimum one (1) year experience working on public records requests or other confidential information. Minimum one (1) year experience working with Adobe. Selection Procedure: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Supplemental Information: Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to obtain/maintain the required licensure shall be grounds for termination. Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions may require completion of a satisfactory personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. Physical/Sensory Requirements: Physical and sensory abilities will be determined by position. Action Activity - bending, kneeling, reaching, squatting, and stooping; Motion Activity - grasping and fine movement; Hearing Activity - none; Speaking Activity - in person and on the phone; Vision - operate a motor vehicle. Working Conditions: Working conditions will be determined by the position. EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law. Pima County stands out as an exceptional workplace, offering a supportive environment that fosters professional growth and personal satisfaction. As one of the largest employers in the region, Pima County prioritizes its commitment to creating a diverse and inclusive workplace, recognizing the unique contributions of each employee. Embracing innovation and collaboration, Pima County provides multiple opportunities in which individuals can make a meaningful impact on their community. One of the key advantages of working for Pima County is its comprehensive benefits package. Employees enjoy competitive salaries, generous health insurance coverage, and retirement plans that contribute to long-term financial security. Pima County recognizes the importance of a healthy work-life balance, offering flexible work schedules, a generous family leave policy and wellness programs that prioritize employee well-being. Furthermore, Pima County takes pride in fostering a culture of continuous learning and development. Employees benefit from opportunities for professional advancement through training programs, workshops, and educational reimbursement programs. In addition, a County-wide employee recognition program rewards employees who exemplify the County values of being accountable, respectful and ethical as well as providing great customer service. By joining Pima County, individuals become part of a dedicated team working towards a common goal: enhancing the quality of life for residents and building a vibrant future. Pima County is not just an employer; it's a community that values its employees, encourages their growth, and invests in their success.