Administrative Assistant

Requisition Number: 76285 The company built on breakthroughs. ​  Join us.​ Corning is one of the world’s leading innovators in glass, ceramic, and materials science. From the depths of the ocean to the farthest reaches of space, our technologies push the boundaries of what’s possible.  ​ How do we do this? With our people. They break through limitations and expectations – not once in a career, but every day. They help move our company, and the world, forward. ​ ​At Corning, there are endless possibilities for making an impact. You can help connect the unconnected, drive the future of automobiles, transform at-home entertainment, and ensure the delivery of lifesaving medicines. And so much more.​ Come break through with us. Corning’s businesses are ever-evolving to best serve our customers, industries, and consumers. Today, we accelerate and transform life sciences, mobile consumer electronics, optical communications, display, automotive, and solar markets. We are changing the world with: Trusted products that accelerate drug discovery, development, and delivery to save lives Damage-resistant cover glass to enhance the devices that keep us connected Optical fiber, wireless technologies, and connectivity solutions to carry information and ideas at the speed of light Precision glass for advanced displays to deliver richer experiences Auto glass and ceramics to drive cleaner, safer, and smarter transportation Solar polysilicon, wafers, and innovative photovoltaic modules, enabling low-cost solar energy solutions SCOPE/PURPOSE OF POSITIONProvide administrative support to the Advanced Optics Leadership team and their organizations in the business in an efficient, proactive, and quality manner. ROLES AND RESPONSIBILITIES• Manage AOLT and assigned staff calendars, including scheduling appointments and meetings with internal and external stakeholders.• Provide general administrative support, including document preparation, phone coverage, filing, mail handling, and email management.• Coordinate complex travel arrangements, including itineraries, agendas, visas, and supporting documentation.• Coordinate customer meetings, travel, and logistics for visitors and staff, including messaging, accommodations, tours, meals, and related arrangements.• Coordinate facility and customer visits, working with on-site coordinators to manage logistics, submit visitor information in the SAFE system, and set up guest Wi Fi access.• Coordinate departmental events and activities.• Maintain AO SharePoint content for appropriation requests and financial reporting, implementing updates as required.• Establish and maintain accurate hard-copy and electronic files for the director.• Prepare PowerPoint presentations, reports, and data visualizations.• Maintain and update distribution lists, contact lists, and location information.• Prepare and manage restricted and confidential documents.• Maintain and order office supplies within budget guidelines.• Support financial and operational processes including coordination of capital projects, asset counts, OPEX activities, and departmental and project workflows in PeopleSoft.• Provide administrative support for PeopleSoft requisitions, including data entry, routing for approval, and status tracking. REQUIRED SKILLS• Associate of Applied Science (AAS) degree in a business-related field or equivalent work experience.• Demonstrated record of successful performance in prior roles.• Strong knowledge of computer software and smartphone technology.• 5+ years of experience as an administrative assistant.• Exercise a high level of discretion, integrity, and confidentiality.• Consistently positive and courteous attitude.• Be proactive, take initiative, anticipate needs, and influence outcomes.• Maintain composure and deliver high-quality work under tight deadlines.• Proficiency in Microsoft Office (Excel, Word, PowerPoint) with strong overall computer skills.• Ability to work effectively both independently and as a team player.• Strong attention to detail and conscientious work habits.• High level of interpersonal skills, including tact, patience, flexibility, and courtesy.• Professional and articulate written and verbal communication skills.• Ability to establish and maintain effective relationships at all levels within a global organization, building trust and respect. DESIRED SKILLS• Willingness to take on additional responsibilities beyond the normal scope of the position.• Ability to prioritize and manage multiple tasks efficiently in a dynamic, unstructured environment.• Experience with SharePoint. This position does not support immigration sponsorship. The range for this position is $62,786.00 - $86,332.00 assuming full time status. Starting pay for the successful applicant is dependent on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. A job that shapes a life. Corning offers you the total package. Your well-being is our priority. Our compensation and benefits package supports your health and wellness, financial aspirations, and career from day one. Company-wide bonuses and long-term incentives align with key business results and ensure you are rewarded when the company performs well. When Corning wins, we all win. As part of our commitment to your financial well-being, we provide a 100% company-paid pension benefit with fixed contributions that grow throughout your career. Combined with matching contributions to your 401(k) savings plan, Corning’s total contributions to your retirement accounts can reach between 7% and 12% of your pay, depending on your age and years of service. Our health and well-being benefits include medical, dental, vision, paid parental leave, family building support, fitness, company-paid life insurance, disability, disease management programs, paid time off, and an Employee Assistance Program (EAP) to support you and your family. Getting paid for our work is important, but feeling appreciated and recognized for those contributions motivates us much more. That’s why Corning offers a recognition program to celebrate successes and reward colleagues who make exceptional contributions. We prohibit discrimination on the basis of race, color, gender, age, religion, national origin, sexual orientation, gender identity or expression, disability, veteran status or any other legally protected status. Corning is committed to providing equal employment opportunities and considers requests for reasonable accommodations in accordance with applicable laws. Individuals with disabilities or sincerely held religious beliefs may request reasonable accommodations to participate in the application or interview process, perform essential job functions, or access other benefits and privileges of employment. To submit a request for reasonable accommodation related to disability or religion, please contact us at View email address on click.appcast.io.