HR Associate - Retail/Events

About us

Avant-garde and unique, Arlettie has been captivating audiences with its "event" sales for over 20 years. By creating exceptional experiences, Arlettie has established itself as a European leader in organizing unique private sales both in showrooms and online. Our spaces in Paris, London, Milan, and now New York, host the biggest names in luxury. Every week, Arlettie showrooms transform to showcase prestigious fashion, jewelry, leather goods, and accessories houses.

With the launch of an e-shop, Arlettie has expanded its showroom network, bringing the joys of modern shopping to a wider audience. With a customer base of over 300,000 members, Arlettie curates an exclusive sales calendar, offering a unique shopping experience to our community.

Job description

As part of our expansion, we are seeking a part-time HR Associate for our showroom in New York.

The HR Manager will be responsible for:

Recruitment of our operational teams:

• Contributing each season to building a database of qualified fixed-term contract staff (approximately 500 contacts per season)
  
• Organizing recruitment sessions
  
• Participating in recruitment interviews
  
• Entering information into the database
  
• Updating candidate records and information daily
  

Weekly scheduling of Arlettie employees:

• Ensuring compliance with the general management's budgets and HR needs for each event
  
• Monitoring and optimizing the budget daily
  
• Scheduling based on each employee's specificities
  
• Using the HR platform to share schedules to employees
  
• Following up on employee schedule confirmations
  
• Managing activity-related specificities and unforeseen circumstances: team reinforcements, employee replacements, etc.
  
• Managing external security providers: scheduling, quotes, invoicing
  

Administrative management of HR activities:

• Preparing temporary employment contracts
  
• Sending payroll information to our payroll service provider
  
• Following up on employee requests daily
  
• Ensuring compliance and enforce the company's policies and legal requirements
  
• Monitoring and fulfilling reporting obligations
  

Strategic and developmental dimension:

• Participation in HR processes improvements in collaboration with the HQ HR Department
  
• Managing HR projects and internal initiatives
  

Profile required

You hold a Bachelor's degree and have at least 2 years of professional experience as an HR Manager in a dynamic environment with a highly variable flow of temporary employees, managing high-volume recruitment processes.

You are looking for a part-time and flexible position (25-30 hours/week).

You are known for your strong attention to detail and rigor, as well as your proactivity and adaptability.

You thrive in a fast-paced and demanding environment, particularly when handling large numbers of temporary staff. You enjoy working in a team.

You have proficient computer skills, especially in Excel.