Administrative Assistant

Administrative Assistant

CuraPatient, based in Irvine, California, is an award-winning AI platform revolutionizing the healthcare industry. Our software with generative AI tools, backed by a secure FedRAMP HIGH-certification infrastructure, streamlines tasks and optimizes patient encounters. We provide scalable solutions personalized and tailored to specific patient needs. We are a dynamic team of clinicians, artists, and technologists, driven by a "make it happen" mentality. If you think big, move fast, and want to impact digital health, join CuraPatient!

About the Role:

As an Administrative Assistant at CuraPatient, you'll be in our Operations Department. Reporting to the CEO, the Administrative Assistant will play a central role in the daily operations of our startup. You'll be responsible for ensuring smooth office operations, supporting project coordination, and assisting with various administrative and project coordination tasks. This is an excellent opportunity to grow in a fast-paced, innovative environment and gain hands-on experience in the HealthTech industry.

Success in this Role Looks Like:

• Provide general administrative support to the CEO and the team, including managing calendars, scheduling meetings, and handling correspondence.
• Assist with project coordination tasks, such as tracking project timelines, organizing meetings, and following up on action items.
• Integrate AI and automation tools into daily workflows to enhance productivity.
• Handle day-to-day office operations, including ordering supplies and managing inventory.
• Maintain organized records and files for easy access and retrieval.
• Coordinate travel arrangements and prepare expense reports for team members when needed.
• Support the onboarding process for new hires by preparing materials and assisting with desk setup.
• Assist with data entry and other tasks as required.

What You'll Bring:

• Education: Bachelor's degree (preferred) or equivalent work experience in a field that develops skills related to essential duties, or equivalent academic achievement
• Experience: Strong organizational skills and attention to detail. Tech-savvy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. Excellent communication skills, both written and verbal. Ability to handle multiple tasks efficiently and work independently in a fast-paced environment. Enthusiasm for working in a startup setting and a willingness to take on diverse responsibilities. Ability or strong aptitude to quickly adopt and utilize new AI and automation tools

We're headquartered in Irvine, California, and at this time, we are focusing on local W-2 resources who will report onsite, as required. We're unable to sponsor work visas and C2C contracts. Orange County (CA) residents strongly preferred. Sorry, no relocation assistance.

**PLEASE NOTE: we are NOT able to hire employees outside the state of California. To be considered you must be a current, local resident of Southern California.**

We encourage independent, self driven creativity. To be considered, your resume must include a clear and detailed summary with your job duties, technologies used and experience, that is written in your own words. Your writing should showcase how you meet the required experience for this role. Summaries, job duties and experience statements copied from our position description (and used in your resume and application), is considered plagiarism and will result in disqualification and your candidacy will no longer be considered. This includes using artificial intelligence (AI) or AI-assisted tools in drafting your application and assessment responses.

What's in it for you

PTO benefits for full-time salaried employees will take effect after a ninety (90) day evaluation period.

• Personal Time Off (PTO): PTO is accrued up to 5 days (40 hours) on an annual basis
• Paid Sick leave: is accrued up to 5 days (40 hours) for you or a family member in need of care.
• Holidays: 9 paid holidays, plus 1 paid floating holiday of your choice (10 days total).

Additional Perks:

• Free access to KINETIC Fitness Centers (cardio machines, weight machines, free weights and studio with a full service locker room)
• Education, learning, development and lots of room for career growth
• Occasional company-wide and team-building events
• Casual attire office. At CuraPatient, our work environment for employees encourages employees to dress comfortably for work.
• Opportunity to make a significant impact on the future of healthcare technology.
• Collaborative and innovative work environment.

Located at The Irvine Spectrum all employees can use Irvine Company facilities, which include: bike rentals, onsite dining, car wash & detailing services, dry cleaning service and Envoy on-demand electric vehicles.

Salary Range Transparency: $25 - $30 hourly - you know your worth and we want to hear you out. We're open to a salary that best reflects your experience, skills, knowledge and talents that meet our qualifications and current company needs.

Come as you are:

CuraPatient considers applications for employment without regard to the applicant's race, color, national origin, sex, religion, creed, age, sexual orientation, gender identity, marital status, disability, protected veterans or any other characteristics protected by applicable law.

Equity starts with everyone:

CuraPatient is dedicated to fostering and maintaining a fair and equal work environment based on mutual respect for the dignity and diversity of each individual. We believe that a diverse and inclusive workplace is important for success and we are committed to building an environment that cultivates collaboration and embraces different perspectives. We firmly believe that a diverse, equitable and inclusive workplace is essential to shared success and fulfilling our company's mission.

Infectious Disease Precautions:

CuraPatient strongly encourages employees to get vaccinated. Employees are encouraged to practice additional safety precautions that keeps them and their loved ones protected. A hand washing station, hand sanitizer, masks and COVID test kits are supplied in the office.