Administrative Associate

Administrative Assistant The company operates as a single-family office, providing comprehensive, high-level service to its client. This is a fast-paced, high-touch in-office environment working in-office five days a week. Responsibilities Office Administration & Coordination Manage incoming and outgoing mail across multiple locations, including opening, scanning, profiling, emailing, and ensuring timely delivery with appropriate tracking or overnight services Provide administrative support including correspondence, scheduling, calendar management, and deadline tracking Maintain multiple calendars for employee PTO, travel, meetings, and key business deadlines, including daily and weekly task tracking and summaries Order and maintain office supplies, coordinate conference room reservations, and organize meetings, company events, and employee celebrations HR & Recruiting Support Support recruiting and HR processes including candidate correspondence, interview scheduling, NDAs, background checks, reference checks, and unemployment claims Finance & Documentation Prepare and process bank deposits and maintain financial documentation including statements, reconciliations, and credit card records Track invoices, obtain payment approvals, maintain bill pay spreadsheets, and analyze utility usage and costs Records Management & Compliance Scan, organize, and maintain digital and physical records, including tracking spreadsheets, entity filings, insurance policies, tax documents, and renewal schedules Operations & Logistics Provide administrative support across property maintenance tracking, vehicle registrations, travel arrangements, payments, and event coordination IT & Systems Support Support IT operations including employee device management, account setup, equipment procurement, technical assistance, virtual meeting coordination, and vendor communication Additional Support Perform notarizations and other administrative tasks as assigned Qualifications Competency & Experience Bachelor's degree required, or a minimum of three years of administrative experience, or an equivalent combination of education and experience Strong written and verbal communication skills Advanced computer proficiency, including Microsoft Office Suite (Outlook, Word, Excel) and Adobe Acrobat Familiarity with office management systems, procedures, and document management tools Skills & Working Style Proven ability to maintain strict confidentiality and handle sensitive information with discretion Exceptional attention to detail, accuracy, and follow-through Strong time management, prioritization, and organizational skills with the ability to manage multiple tasks and deadlines Quick learner with the ability to adapt to new processes, systems, and concepts Core Competencies Resourceful and conscientious problem-solver who exercises sound judgment Highly discreet, trustworthy, and professional, with the ability to work both independently and collaboratively Self-motivated and proactive, with strong interpersonal skills and an organized, efficient approach to work Critical thinker who can prioritize effectively and manage competing demands Adaptable team player with a "no task too big or too small" mindset and strong integrity Additional Requirements Successful completion of background investigation, employer-provided assessments, reference checks, and drug screening required Salary + Benefits $29$35/hour Employer-paid medical insurance and 401(k) Fifteen days of paid time off and seven paid holidays per year Additional Details This is a full-time, in-office role, Monday through Friday, located in Littleton, CO A personal vehicle is required for this position Must have a valid driver's license #INDM