Administrative Assistant III

Administrative Assistant III Do you have a passion for supporting leaders and a knack for seamlessly executing projects and tasks? Then you're exactly who we're looking for to join our team! As an Administrative Assistant III, you'll be the right-hand person for one or more of our Director and Vice President-level leaders, proactively helping them manage their calendars, track tasks, and stay on top of all their projects. Your dedicated support will actively contribute to the successful completion of goals and objectives! You'll be a pro at answering inquiries from internal and external sources and creating reports and presentations that consistently impress. You'll keep our leaders and their teams organized by maintaining executive contact information, desktop instructions, and digital filing processes. Plus, you'll be a tech wizard using multiple state-of-the-art toolsincluding basic AI-powered platformsto optimize efficiency. And that's not allyou'll also coordinate travel, meetings, events, and catering and prepare and submit all related expense reports and purchase requisitions. On top of it all, you'll get to leverage your expertise to model high standards for our tight-knit team of professionals and help everyone provide consistent, proactive, and exceptional administrative support. If you're ready to expand your administrative skillset and explore the benefits of AI in the modern workplace, apply now! Responsibilities Handle and route complex and sensitive inquiries from internal and external sources. Consolidate, prepare, and route high-level reports and presentations. Create, edit, and manage complex and detailed spreadsheets to support various administrative and leadership tasks. Prepare and submit comprehensive expense reports and purchase requisitions. Develop and maintain databases, ensure accurate and timely input of data, and compliance with company policies. Coordinate high-level business meals, on-site meetings, and events. Assist in the coordination and execution of complex projects, including project planning, execution, tracking progress, project documentation, and reporting. Provide comprehensive support to IT and Facilities departments related to meetings and events. Manage detailed calendars for Senior Vice Presidents, Vice Presidents, and/or Directors, including meetings and travel. Prepare, edit and send detailed communications, presentations, and documents. Act as a liaison between executives and internal/external stakeholders. Handle high-level administrative tasks with a focus on business operations. Facilitate meeting and project coordination between cross-functional departments. Support onboarding and training for new employees. Organize medium-sized team-building and employee engagement activities. Handle confidential information with discretion and manage the flow of information and communications. Assist in medium-scale project planning, execution, and tracking progress, and support project documentation and reporting. Support budget planning and tracking, including vendor management. Qualifications You Must Have: High school diploma or equivalent and 5+ years of relevant experience in office administration or administrative support role. Higher level relevant degree may substitute for experience. Proficient knowledge of administrative practices, including preparing expense reports and purchase requisitions and coordinating meetings, events, and travel Professional demeanor and excellent communication skills Ability to develop solutions to a variety of complex problems and execute projects and goals Proficient in Microsoft Office Suite (e.g. Word, Excel, Outlook, Teams, OneNote, and SharePoint Online), Travel and Expense Platforms (e.g. Concur), and Project Management Applications (e.g. Smartsheet or Microsoft Project) Foundational Knowledge of Project Management Applications (e.g. Microsoft Project, Smartsheet) and Ticketing Systems (e.g. Service Now). Proficient knowledge of administrative practices including preparing expense reports and purchase requisitions and coordinating meetings, events, and travel. Beginner-level experience utilizing AI-powered productivity tools (e.g., AI-driven scheduling assistants, chatbots, or generative AI for drafting correspondence) to enhance workflow efficiency (approximately 10% of responsibilities). Qualifications We Prefer: Associate's degree in Business Administration or a related field. Experience in the Aerospace and Defense industry. Expert knowledge of Workday or similar HRIS system. Certifications such as Professional Administrative Certification of Excellence (PACE) are optional but beneficial. Strong organizational skills with the ability to manage multiple tasks simultaneously. Excellent interpersonal skills and ability to work well with teams. Ability to develop solutions to moderately complex problems by applying experience and knowledge. Ability to handle confidential and sensitive information. Experience with working in a U.S. military or Department of Defense (DOD) environment Experience with Concur Travel and Expense platform or other travel management system Experience or familiarity with AI-powered office tools (e.g., AI scheduling assistants, automated data analysis, or generative AI for document creation) is a plus. Essential Functions: Ability to lift up to 20 lbs regularly. Ability to sit or stand for extended periods. Proficiency with computers and office equipment. Manual dexterity for handling office supplies and equipment. Ability to work in an office environment. Ability to travel may be required. This posting will be open for application for a minimum of 5 days and may be extended based on business needs. Estimated Starting Salary Range: $29.03 - $39.92. Compensation varies depending on a wide array of factors, such as candidates' key skills, relevant work experience, and education/training/certifications. The disclosed range estimate may be adjusted for any applicable geographic differential associated with the location at which the position may be filled. SNC offers a generous benefit package, including medical, dental, and vision plans, 401(k) with 150% match up to 6%, life insurance, 3 weeks paid time off, tuition reimbursement, and more. IMPORTANT NOTICE: This position requires the ability to obtain and maintain a Secret U.S. Security Clearance. U.S. Citizenship status is required as this position needs an active U.S. Security Clearance for employment. Non-U.S. citizens may not be eligible to obtain a security clearance. The Department of Defense Consolidated Adjudications Facility (DoD CAF), a federal government agency, handles the adjudicative aspects of the security clearance eligibility process for industry applicants. Adjudicative factors which affect the outcome of the eligibility determination include, but are not limited to, allegiance to the U.S., foreign influence, foreign preference, criminal conduct, security violations and illegal drug use. Learn more about the background check process for Security Clearances. SNC is a global leader in aerospace and national security committed to moving the American Dream forward. We're known and respected for our mission and execution focus, agility, and disruptive and rapid innovation. We provide leading edge technologies and transformative solutions that support our nation's most critical security needs. If you are mission-focused, thrive in collaborative environments, and want to make our country stronger with state-of-the-art technologies that safeguard freedom, join our team! SNC is an Equal Opportunity Employer committed to an environment free of discrimination. Employment decisions are made based on merit without regard to race, color, age, religion, sex, national origin, disability, status as a protected veteran or other characteristics protected by law.