Facilities Assistant

Job Description

Job Description

Are you a hands-on problem solver who enjoys keeping things organized and running smoothly?

We want you on our team! We’re looking for a dependable, proactive Facilities Assistant / Warehouse Assistant to help keep daily operations on track and create a welcoming, well-organized workplace for employees and visitors. This is a great opportunity for someone who enjoys variety in their work, takes pride in the details, and likes being the person others can count on. From preparing conference rooms and coordinating maintenance requests to supporting warehouse and general facility needs, you’ll play an important role in making sure everything runs efficiently behind the scenes.

If you’re organized, resourceful, and ready to jump in wherever needed, this could be the opportunity you’ve been looking for—with the potential to transition into a permanent position!

What You’ll Do Keep Operations

Running: Coordinate daily facilities activities to maintain a safe, functional, and organized workplace.

Prepare for Success: Ensure conference rooms and shared spaces are clean, properly set up, and ready for meetings and events. Coordinate Maintenance: Enter, track, and update service requests and preventive maintenance tasks using a computerized maintenance management system.

Connect with Vendors: Partner with vendors, building contacts, and internal teams to resolve facility issues and follow up on outstanding requests. Stay Organized: Maintain accurate records, schedules, service documentation, and facilities information.

Support the Team: Assist with supply coordination, room readiness, warehouse tasks, and general workplace requests as needed. Help with Administration: Support timekeeping coordination and departmental tracking using systems such as Kronos.

What Makes You a Great Fit? You’re someone who takes initiative, pays attention to the details, communicates well, and enjoys balancing hands-on tasks with administrative responsibilities. You’re comfortable coordinating with different people, solving problems, and shifting priorities when needed.

Why Consider This Opportunity? Contract position with potential for permanent employment Varied responsibilities that keep your workday interesting An opportunity to make a meaningful impact on daily workplace operations A role where reliability, organization, and teamwork matter Ready to roll up your sleeves and make a difference? If you enjoy keeping people, spaces, and operations organized, we’d love to hear from you!

• Process shipping and receiving, including vendor shipments, transfers, and overnight delivery tracking; assist with international shipment tracking.

• Receive and put away products using Wireless Warehouse, pull orders as assigned, and prepare shipments accurately.

• Perform final product inspections before shipment and resolve vendor shipping errors.

• Complete inventory cycle counts and maintain accurate inventory records.

• Keep warehouse and shop areas clean, organized, and detail oriented.

• Assist teammates and provide local customer deliveries as needed.

• Float between warehouse tasks and other duties, including light assembly, as business needs require.

• Perform other duties as assigned by management.