TEMPORARY Administrative Coordinator I

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Primary Purpose

Coordinates a variety of administrative functions to support department or unit, including providing high level customer service to internal and external contacts to ensure efficient operations.

Job Category

Non-Exempt

Hiring Range

Commensurate with experience

Pay Basis

Hourly

Subject to Grant Funding?

Yes

Essential Job Functions

1. Coordinates activities / functions within NSU as well as between NSU and external contacts to ensure efficient operations / events.

2. Responds to inquiries requiring in-depth understanding of work-area policies and procedures and resolves complex problems to ensure questions are answered and issues resolved timely.

3. Reviews data and follows up on discrepancies to ensure accuracy.

4. Enters data and generates reports from NSU specific software systems to ensure accurate processing and record-keeping.

5. Monitor and gather absences in online tracker and notify all course directors accordingly.

6. Proctor Virtual trainings and assist with data collection, and attendance confirmation

7. Send training reminder emails

8. Assist the Program Specialist and Program Director with daily work assignments, including certificate creation, preparing class supplies, and answering inquiries via phone or email.

9. Performs other duties as assigned.

Job Requirements

Required Certifications/Licensures: None

Required Education: High School Diploma or Equivalent

Major (if required): None

Required Experience: High School Diploma and four (4) years of administrative experience, and/or coordinating various projects in an office environment.--OR--Associate's Degree and three (3) years of administrative experience, and/or coordinating various projects in an office environment.

Required Knowledge, Skills, & Abilities

1. Advanced knowledge of MS Office, including Word, Excel, PowerPoint and Outlook; database and data entry skills.

2. Ability to interpret and explain guidelines, policies, and procedures.

3. Decision-making and problem solving skills.

4. Excellent organization and planning skills, including calendar and event management.

5. Excellent written and oral communication skills.

6. Information gathering and monitoring skills; including the ability to prepare reports, while maintaining confidentiality.

7. Takes initiative, is flexible, and provides great attention to detail and accuracy.

8. Possesses advanced computer skills and is able to train others.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS

1. Ability to communicate effectively with others.

2. Ability to work cooperatively with colleagues and supervisory staff at all levels.

3. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.

4. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.

Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.