Executive Assistant

Senior Administrative Assistant

What is the opportunity?

• Provide senior level administrative support to leadership team for RBC US
• Maintain extremely busy outlook calendars and manage the coordination and logistics of both internal and external meetings for team.
• Manage complex scheduling across internal and external stakeholders
• Help organize and execute events for executive team and external onsite meetings
• Arrange and coordinate domestic and international travel agendas
• Process expense reports for senior leaders, assist with expense pre-approval process and ensure all policies are followed and items are processed within provided guidelines
• Act as a subject matter expert for the team, regarding T&E as well as other policies and procedures
• Arrange all aspect of in person and virtual meetings
• Ensure the executive is well-prepared for meetings and events
• Manage the Contingent Workforce Management (CWM) and Statement of Work (SoW) processes for the team, including but not limited to, onboarding and offboarding consultant / contractor resources
• Assist with technology requests, supply orders and miscellaneous queries
• Assist with recruiting, staff on-boarding, and staff off-boarding, which includes requesting equipment setup and system access
• Create and edit spreadsheets and presentations, including printing, copying, collating and binding, for internal and external meetings
• Handle regular activities without prompting, and advise in advance of issues or delays
• Work cooperatively with other team members in positive partnership to support and provide overall coverage and backup support
• Adapt quickly to shifting priorities and make judgment calls in ambiguous situations
• Lead and coordinate ad hoc projects as requested

What do you need to succeed?

• At least 5-7+ years supporting senior executives within the finance industry
• The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks, able to work independently, and capable of maintain a high level of professionalism
• Incredible organizational skills, attention to detail, and time management
• A natural problem-solver who is calm under pressure and thrives in fast-paced environments
• Able to handle confidential information with discretion
• Skilled at handling multiple tasks and confident in communicating priorities if needed
• Emotionally intelligent and able to build trust and rapport with senior leaders
• Driven, curious, and eager to take on more responsibility over time
• Bachelor's degree or equivalent
• Ability to work in a dynamic, fast-paced environment
• Ability to organize, prioritize, multi-task and solve problems efficiently
• High attention to detail
• Strong written and verbal communication skills
• High proficiency in Microsoft applications - Outlook, Word, Excel, PowerPoint
• Exhibits sound judgement and decision-making abilities
• Ability to interact effectively and establish good working relationships with other internal and external personnel
• Excellent telephone etiquette
• Self-starter with ability to work independently
• Tech savvy - proficient in Microsoft Office Suite and willingness to learn various video conferencing platforms (webex, zoom, teams)

What's in it for you?

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
• Leaders who support your development through coaching and managing opportunities
• Ability to make a difference and lasting impact
• Work in a dynamic, collaborative, progressive, and high-performing team
• Opportunities to do challenging work
• Opportunities to building close relationships with clients

The good-faith expected salary range for the above position is $75,000- $105,000 depending on factors including but not limited to the candidate's experience, skills, registration status; market conditions; and business needs. This salary range does not include other elements of total compensation, including a discretionary bonus and benefits such as a 401(k) program with company-matching contributions; health, dental, vision, life and disability insurance; and paid time-off plan.

RBC's compensation philosophy and principles recognize the importance of a highly qualified global workforce and plays a critical role in attracting, engaging and retaining talent that:

• Drives RBC's high-performance culture
• Enables collective achievement of our strategic goals
• Generates sustainable shareholder returns and above market shareholder value

Job Skills: Adaptability, Critical Thinking, Customer Service, Detail-Oriented, Financial Engineering, Financial Statement Analysis, Investments Analysis, Personal Development, Personal Initiative, Teamwork

Job Skills: Adaptability, Critical Thinking, Customer Service, Detail-Oriented, Financial Engineering, Financial Statement Analysis, Investments Analysis, Personal Development, Personal Initiative, Teamwork

Address: BROOKFIELD PLACE FKA 3 WORLD FINANCIAL CENTER, 200 VESEY STREET: NEW YORK

City: New York

Country: United States of America

Work hours/week: 40

Employment Type: Full time

Platform: CUSO

Job Type: Regular

Pay Type: Salaried

Posted Date: 2026-07-09

Application Deadline: To be determined

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above