Assistant Controller

Administrative - Professional-Technical - Manager Job Number 2000018197 Start Date Open Date 09/02/2026 Closing Date 09/30/2026

ASSISTANT CONTROLLER

SUMMARY DESCRIPTION

Under the general supervision of the Controller, the Assistant Controller plans, coordinates and supervises multiple areas of the accounting function including potential accounting, accounts payable, student activity funds, payroll, grants accounting, and property control divisions of the Office of Business and Financial Services to support district-wide and external accounting functions. Responsible for financial reporting to include assistance in the preparation of the Annual Comprehensive Financial Report (ACFR), preparation of financial statements for the Other Post-Employment Benefits (OPEB) Trust, preparation, or review of quarterly financial statements for various funds, reporting for various other government agencies, and requests for public information. Performs financial analysis and maintenance of the general ledger, accounts payable, fixed assets systems, and student activity funds ledgers. Performs related work as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Financial Reporting, Compliance, and Accounting Operations Oversees and maintains the District's general ledger, accounts payable, fixed assets, accounts receivable, and student activity funds accounting systems. Ensures accounting system integrity, accuracy of data and reports, and proper utilization of financial systems. Designs and develops financial reports and ensures timely interfacing between payroll, accounts payable, and general ledger systems. Supervises and directs the preparation of monthly, quarterly, and annual financial statements. Assists with the preparation of the District's Annual Comprehensive Financial Report (ACFR), including audit schedules, work papers, document assembly, and coordination with internal staff. Submits required documentation for the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting. Performs similar reporting and compliance functions for the Other Post-Employment Benefits (OPEB) financial statements. Prepares miscellaneous financial reports required by federal, state, county, and other governmental agencies, as well as public information requests. Maintains subsidiary ledgers and reconciles accounts payable, accounts receivable, and fixed asset records to the general ledger. Prepares journal entries, account reconciliations, expenditure transfers, cost distributions, account reclassifications, and other accounting adjustments. Performs cost analyses, financial research, and quality assurance reviews of accounting systems and processes. Audit and Regulatory Compliance Serves as the primary liaison with external auditors during annual financial and compliance audits. Coordinates with auditors to ensure federal, state, and local funds are expended in compliance with applicable laws, regulations, and grant requirements. Conducts or assists with audits of schools and departments as requested. Stays current on Governmental Accounting Standards Board (GASB) pronouncements and advises District leadership regarding upcoming requirements. Develops implementation plans and procedures for new GASB standards. Develops, implements, and maintains internal control documentation to ensure compliance with governmental accounting standards, Generally Accepted Accounting Principles (GAAP), and other regulatory requirements. Treasury, Investments, and Debt Management Manages daily cash flow, investments, debt service payments, bond activities, and other complex accounting functions. Assists with bond sales and related financial reporting requirements. OPEB Program Administration Serves as the District's technical expert for the Other Post-Employment Benefits (OPEB) program. Acts as staff liaison to the OPEB Committee. Coordinates OPEB financial reporting, compliance, and related activities. Payroll and Tax Administration Reviews payroll reports, including W-2s, monthly and quarterly filings, tax deposits, and related payroll documentation for accuracy and completeness. Assists with implementation of compensation and benefits changes resulting from collective bargaining agreements and changes in federal and state laws. Reviews annual 1099 reporting for compliance and accuracy. Leadership and Staff Supervision Supervises and directs district-wide operations of accounts receivable, cash deposits, accounts payable, student activity funds, grants accounting, payroll accounting, and property control functions. Directly supervises the Accounts Payable Supervisor, Staff Accountants, and Student Activity Funds Technicians. Establishes accounting procedures, trains staff, evaluates performance, and directs work activities. Provides guidance and support to departments and schools regarding District financial policies, procedures, and accounting practices. Serves as Controller in the Controller's absence. Training, Customer Support, and Process Improvement Provides formal and informal training to schools and departments regarding financial systems, reports, and accounting procedures. Designs, updates, and maintains financial forms and processes to improve efficiency while ensuring compliance with financial requirements. Develops, documents, reviews, and maintains departmental goals, objectives, policies, procedures, work instructions, and manuals. Provides guidance regarding billing, receivables, and financial procedures in accordance with District and County policies. Administers the District purchasing card program and benefit reserve program. Monitors accounting operations and recommends process improvements to enhance efficiency, accuracy, and internal controls.

QUALIFICATIONS

Education/Experience: Any combination equivalent to education and experience that could likely provide the required knowledge and skills is qualifying. A typical way to obtain knowledge and skills would be: Education: Equivalent to a Bachelor's degree from an accredited college or university with major coursework in accounting, business, or any other related field. Experience: Five years of professional accounting experience, preferably with three (3) years of professional experience in governmental accounting, including two (2) years in a supervisory capacity Licenses/Certificates: Possession of a Certified Public Accountant (CPA) Certificate, Certified Government Financial Management (CGFM) Certificate, or comparable is desirable. COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES Knowledge: Principles of supervision; Governmental accounting practices; Public finance; Pronouncements by the American Institute of Certified Public Accountants (AICPA) and Government Accounting Standards Board (GASB); Computerized enterprise resource planning (ERP) business systems and personal computers. Skills: Performing mathematical calculations; Staff supervision; Communicating verbally and in writing. #J-18808-Ljbffr Washoe County School District