Personal & Executive Assistant to Founder/CEO

Job Description

Job Description

A founder and CEO of a privately held company in the professional training and equipment industry is seeking a reliable, motivated, and adaptable Personal & Executive Assistant for a full-time, in-person position in Reseda.

This is a mixed role that can look different from day to day. Some days may primarily involve desk work, answering emails, scheduling, organization, and administrative support. Other days may involve running errands, making pickups or deliveries, organizing supplies or equipment, or helping with practical hands-on tasks.

Prior personal or executive assistant experience is not required. We are especially interested in someone who is eager to learn, takes initiative, communicates well, and is looking for an opportunity to grow. Training and guidance will be provided and the right person will have the opportunity to take on greater responsibilities over time.

Experience in operations, warehouse environments, administrative work or other hands-on positions can be helpful but is not required.

Schedule: Full-time, approximately 40 hours per week, Monday–Friday. The employee may choose an 8:00 AM–4:00 PM or 10:00 AM–6:00 PM schedule, to be agreed upon at hiring.

Compensation: Starting at $25/hour, with opportunities for pay increases based on performance, demonstrated reliability and the scope of responsibilities assumed over time.

Responsibilities may include:
• Managing and responding to routine emails and communications
• Scheduling and assisting with calendar organization
• Handling basic administrative and organizational tasks
• Running local errands, pickups and deliveries
• Purchasing and organizing supplies
• Occasionally carrying or moving boxes and equipment
• Performing simple tasks using basic hand tools, such as a screwdriver
• Assisting the Founder/CEO with day-to-day business and personal matters
• Being reachable during agreed-upon working hours when assistance is needed
• Learning new tasks and taking on additional responsibilities as the role develops

What we’re looking for:
• Reliable, punctual and responsible
• Eager to learn and receptive to instruction and feedback
• Takes initiative and is comfortable figuring out practical day-to-day tasks
• Strong verbal and written communication skills
• Comfortable writing routine professional emails and communicating with others on behalf of an executive
• Organized and able to shift between different types of tasks
• Professional, trustworthy and discreet
• Comfortable with both computer-based work and hands-on responsibilities
• No prior assistant experience required

Additional requirements:
• Valid driver’s license
• Reliable personal vehicle and current automobile insurance
• Comfortable driving locally for work-related errands and deliveries
• Able to safely perform the physical functions of the position, including occasional lifting and carrying
• Comfortable using basic hand tools

Business use of a personal vehicle will be reimbursed in accordance with applicable California requirements.

This position may be particularly well suited for someone early in their career who is motivated, dependable and interested in learning directly from an experienced business owner while developing a broad range of professional skills.

The company and executive’s identity will be shared with qualified candidates as they progress through the interview process.