Receptionist

Receptionist - Level 1

The Receptionist - Level 1 provides front desk and administrative support in a professional, white-glove service environment. In this role, you welcome and assist visitors, manage incoming calls, coordinate meeting rooms, and handle a variety of clerical and hospitality tasks to ensure a seamless workplace experience for clients and guests. This position offers the opportunity to deliver world-class customer service within a corporate office setting and may have potential to transition from a temporary assignment to a full-time role.

Responsibilities

• Greet clients, applicants, and visitors upon arrival in a professional and courteous manner, ensuring they feel welcomed and well-informed.
• Issue visitor passes and parking validations while following established security protocols and access procedures.
• Receive and direct incoming calls to the appropriate personnel or voicemail, providing clear and accurate information.
• Schedule and prepare meeting and conference rooms, including room setup, arranging seating, and ensuring the space is ready for use.
• Coordinate catering orders for meetings and events, confirming details and ensuring timely delivery.
• Secure and coordinate technological equipment for meetings, such as audiovisual tools and other required devices.
• Request building and housekeeping services as needed to maintain a clean, orderly, and functional office environment.
• Perform general clerical duties, including distributing office faxes and packages, and maintaining organized records where necessary.
• Order office supplies and monitor inventory levels to ensure the front desk and office areas remain well stocked.
• Track incoming and outgoing packages, mail, and freight, maintaining accurate logs and ensuring timely distribution.
• Arrange messenger services when required to support business needs and timely delivery of documents or items.
• Coordinate hospitality services for guests, such as transportation, tickets, reservations, and other concierge-style support.
• Use existing procedures to solve straightforward problems, applying established routines and standards.
• Deliver work output by following defined procedures and processes under close supervision and guidance.
• Support the overall workplace experience function by providing consistent, high-quality customer service to all clients and visitors.

Essential Skills

• High School Diploma or GED.
• 02 years of job-related experience in reception, customer service, front desk, or administrative support.
• Ability to follow basic work routines and standards and apply established procedures consistently.
• Strong communication skills to exchange straightforward information clearly and professionally, both in person and over the phone.
• Working knowledge of Microsoft Office products, including Word, Excel, Outlook, and related applications.
• Strong organizational skills with an inquisitive mindset and attention to detail.
• Basic math skills, including the ability to calculate simple figures such as percentages, discounts, and markups.
• Demonstrated customer service skills and a professional demeanor suitable for a white-glove support environment.
• Ability to handle data entry and front desk tasks accurately and efficiently.

Additional Skills & Qualifications

• Experience providing white-glove or high-touch customer service in a corporate or hospitality setting is highly beneficial.
• Previous experience in administrative support within an office and soft services environment is a plus.
• Comfort working under close supervision while adhering to clearly defined duties, methods, and processes.
• Ability to manage multiple tasks simultaneously, such as calls, visitors, and meeting room coordination.
• Interest in workplace experience or facilities-related functions and a desire to contribute to a world-class client and visitor experience.
• Flexibility to work different weekday shifts as needed, demonstrating reliability and punctuality.

Work Environment

This position is based in-person at a professional corporate office located at 1 Liberty Plaza in New York. The environment emphasizes white-glove, high-touch service, with a focus on delivering a polished and welcoming experience to clients and visitors. You will work alongside other onsite employees in a structured workplace experience setting.

Available shifts are Monday through Friday, with possible schedules of 7:00 a.m.4:00 p.m., 8:00 a.m.5:00 p.m., or 9:00 a.m.6:00 p.m., and candidates should indicate which shifts they are open to on their resume.

The role involves regular use of standard office technologies and Microsoft Office applications, as well as coordination of meeting rooms, catering, and hospitality services. The office maintains a professional atmosphere and expects a neat, business-appropriate appearance to align with the white-glove service standard. The assignment runs from early September to mid-January, with the possibility of extension and potential conversion to a full-time position, offering an opportunity to grow within a stable and client-focused work environment.

Job Type & Location

This is a Contract position based out of New York, NY.

Pay and Benefits

The pay range for this position is $20.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision; Critical Illness, Accident, and Hospital; 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available; Life Insurance (Voluntary Life & AD&D for the employee and dependents); Short and long-term disability; Health Spending Account (HSA); Transportation benefits; Employee Assistance Program; Time Off/Leave (PTO, Vacation or Sick Leave).

Workplace Type

This is a fully onsite position in New York, NY.

Application Deadline

This position is anticipated to close on Aug 21, 2026.