Administrative Assistant

Administrative Assistant Apex Systems has an opening for an Administrative Assistant for a client in Birmingham, AL. This role will support the day to day operations for a team of senior leadership. Location: Birmingham, AL Candidates should be willing/able to work onsite in Birmingham, AL office 5x per week (M-F). Candidates should be comfortable with occasional intrastate travel (occasional overnight stays). Duration: Long term contract (2+ years) Benefits: Health/Medical, Dental, Vision, 401k options, and more. Roles & Responsibilities: Promote and maintain a safe work environment. Processing, tracking, and coordinating the completion of staff timesheets and procurement card reports. Assisting in the development and publication of weekly and monthly project reports. Organizing and cataloging key project files (change notice request forms, summary of award forms, sole source forms, records of decision). Gathering information, assimilating, developing, and finalizing extensive monthly project status PowerPoint presentations. Highly professional and responsive in all interactions with managers and staff. Must be very flexible to support emergent work requirements. Responsible for communications with Compliance and HR organization, in support of project team. Ensuring adherence to applicable company administrative, accounting and compliance procedures. Performing various administrative office duties including coordinating meetings and events, managing travel arrangements, creating, and tracking project correspondence and performing miscellaneous assignments as directed. Skills And Qualifications: Strong administrative support experience. 3+ years of experience in an Administrative Support or similar role. Comfortable in a fast-paced environment. Ability to maintain shared file sites such as SharePoint. Experience creating reports in PowerPoint or other reporting platform. Excellent writing, documentation, and organizational skills are needed. Comfortable with occasional intrastate travel Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.