Legal and Contract Administrator

Contracts Administrator

As part of the Global Legal team, the U.S. Contracts Administrator will oversee the contract management process and procure-to-pay platform and support lawyers and the business to effectively prepare, manage and execute contract documents, and maintain the contract database. In this capacity, the U.S. Contracts Administrator will be the point person for all contract management system users in the U.S. The U.S. Contracts Administrator will also support the legal team with the preparation and management of routine contract templates, including CDAs and consulting agreements. The role requires strong administrative and project management skills and ability to interact with a variety of stakeholders at a global level and to prioritize in a fast-paced environment. The ideal candidate must have a solid background as a contract administrator, ideally in the pharmaceutical and/or biotech industry, and experience working cross functionally with business stakeholders.

Summary of Key Responsibilities

• Manage the contract life cycle process for the U.S. legal team using an integrated procureto-pay system
• Assist with the processing of contracts from overseeing status and responding to queries from business owners, manage document execution through DocuSign and ensure accurate record creation and contract filing in the contract database.
• Enhance the Contract Lifecycle Management using Ironclad
• Support the preparation of a variety of transactional agreements, by reviewing contracts for accuracy, collecting appropriate contract supporting documentation, organizing attachments/ schedules
• Interact with internal departments (Procurement, Finance, Compliance, Safety) and business requestors as well as external vendors with respect to specific contract request inquiries
• Ensure that metadata associated with fully executed contracts is accurate prior to entry into legal repository
• Ability to work diligently, independently, and efficiently within a contract request process along with other internal systems as requests make their way through review and approval processes
• Assist the U.S. legal team with special projects as needed

Qualifications

• Minimum 1+ years of contracts administration experience in professional office environment required. Legal office or life sciences company preferred.
• Bachelor degree preferred; Associates or equivalent experience accepted
• Knowledge and experience with Contract Lifecycle Management (CLM) experience, Ironclad experience highly preferred, SOM preferred but not required.
• High attention to detail a must
• Knowledgeable about legal requirements involved with contracts and contract management activities
• Project management experience highly preferred
• Strong work ethic and team player
• Able to represent U.S. Legal team to internal clients when required, to positively interact with colleagues at all levels and to be a team player and thrive in a fast paced, constantly evolving environment
• Exceedingly well organized and capable to manage a wide range of administrative and executive support related tasks remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
• Structured thinking and capable of independently prioritize actions, identify problems, perform analysis and propose solutions
• Ability to handle a very fast-paced, high-volume workflow requiring the ability to quickly assimilate internal systems
• Proficient in document formatting with the ability to organize and prioritize large volumes of information with strong attention to detail and to accurately proofread complex documents
• Strong computer skills and proficient use of MS-Office, especially Word, Excel and PowerPoint. Familiarity with contract management systems and e-signature platforms required
• Strong interpersonal (verbal and written) communication skills
• Ability to communicate with various levels of the organization, including senior management