Administrative Assistant

Job Description

Job Description We are looking for an Administrative Assistant to join a growing manufacturing organization on a Contract basis in Linthicum, Maryland. In this role, you will provide day-to-day support to the Engineering team by managing documentation, coordinating records, and helping keep projects organized and on schedule. This position is ideal for someone who is detail-oriented, comfortable handling data and administrative tasks, and able to work effectively with multiple departments.

Responsibilities:
• Support the Engineering team with a wide range of administrative tasks and document management activities.
• Maintain organized engineering records by filing and updating drawings, specifications, work instructions, and related materials for accurate retrieval.
• Create and distribute document exports such as PDFs, DXFs, and other file formats needed by internal stakeholders and external suppliers.
• Enter and maintain item information in JD Edwards, including part numbers, bills of materials, routing details, and engineering revision changes.
• Partner with Operations and Customer Experience teams to process returns in JD Edwards while ensuring records and disposition details are complete and accurate.
• Prepare meeting summaries, notes, and basic presentation materials to support engineering and cross-functional communication.
• Gather information and document existing workflows to assist with continuous improvement efforts.
• Track project milestones, follow-up items, and engineering timelines to help the team stay aligned on priorities and deadlines.• Prior experience in an administrative support role, preferably within an office, manufacturing, or technical environment.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Ability to organize, maintain, and retrieve documentation in a structured and reliable manner.
• Experience preparing meeting notes, distributing minutes, and supporting team communications.
• Comfortable working with order entry, item records, or similar transactional data in business systems.
• Ability to interpret information, follow established processes, and manage multiple assignments effectively.
• Strong communication skills and the ability to collaborate with engineering and cross-functional teams.