Executive Assistant

Executive Assistant – City Attorney’s Office Position Information Are you interested in working in a fast‑paced, action‑oriented, and legally focused office where you will be exposed to nearly every facet of City government? Do you have strong writing skills, excellent attention to detail, sound judgment, organizational acumen, and polished client service skills? Do you have experience maintaining the confidentiality of legal matters? If so, apply now for the Executive Assistant position in the City Attorney’s Office. The Executive Assistant provides high‑level administrative and legal‑office support to the City Attorney. You will work directly with the City Attorney to support his work with Assistant City Attorneys, the City Manager’s Office, the City Clerk’s Office, the City Council, department heads, City staff, outside counsel, and other City partners. The City Attorney’s Office is an internal service department that advises City officials and employees, supports City Council and Planning Commission matters, coordinates legal documents and records, assists with contracts and agenda items, and helps maintain confidential and attorney‑client privileged communications and records. Responsibilities Exercise sound judgment and maintain legal confidentiality in a fast‑paced environment. Prioritize competing demands and deliver timely completion of important and urgent tasks for the City Attorney. Track deadlines and prepare and proofread professional correspondence and documents. Maintain confidential files and assist with legal and City Council–related processes. Assist the City Attorney’s Office in providing responsive support to executive management and department staff. Qualifications Education and Experience Equivalent to the completion of twelfth (12th) grade. Five (5) years of increasingly responsible experience performing technical, clerical, and administrative support involving significant public contact. Desirable Qualifications At least three (3) years of experience providing executive‑assistant, legal secretary, paralegal, or comparable support in a City Attorney’s Office, County Counsel’s Office, law firm, public agency legal office, or other legal practice setting. Experience working with confidential, sensitive, and attorney‑client privileged records and communications. Experience preparing, formatting, proofreading, tracking, routing, or coordinating legal documents, contracts, agreements, resolutions, ordinances, staff reports, agenda materials, claims, litigation‑related documents, subpoenas, discovery, or other legally sensitive records. Experience supporting senior attorneys, executive management, or other high‑level decision‑makers in a confidential and deadline‑driven environment. Demonstrated professional strengths in attention to detail, organization, proactiveness, discipline, sound judgment, discretion, follow‑through, and written communication. Associate degree, bachelor’s degree, paralegal certificate, legal secretary certificate, or other higher education or training related to public administration, legal studies, business administration, records management, or a related field. Experience with municipal government, agenda management, records retention, the California Public Records Act, Brown Act processes, contract routing, claims administration, or legal office case/document management systems. Licenses and Certifications Depending on assignment, possession of a valid California Driver’s License and a satisfactory driving record must be maintained throughout employment. Benefits Competitive salary Alternative work schedule (AWS) option, with Director approval Telework option (up to 2 days a week), with Director approval 15 paid holidays (13 City observed holidays, 2 floating holidays) Generous leave accruals (Vacation – 11 days per year; Sick Leave – 12 days per year) Selection of health care plans with City paid contributions; cash‑in‑lieu offered if waiving coverage City‑paid dental and vision insurance CalPERS pension participation Deferred compensation (457 plan) options City paid contributions to Retiree Health Savings account Employee Engagement Program (includes recognition for service, safety, peer nominations, and more) Equal Opportunity Employer The City of Brentwood is an Equal Opportunity Employer. #J-18808-Ljbffr City of Brentwood, CA