Team Executive Assistant - Asset Management

Executive Assistant – Confidential

Location: New York, NY

Compensation: $80,000–$120,000 base + overtime + discretionary bonus

Schedule: Monday–Friday, in-office

About the Role

A global investment firm is seeking a highly capable, poised, and proactive Executive Assistant to support a group of senior leaders. This is a dynamic, fast-paced environment ideal for someone who excels at staying organized, anticipating needs, and navigating priorities with confidence and discretion.

Known for its collaborative culture and high standards, the firm places this role at the center of daily operations. You’ll play a critical part in ensuring executives remain focused, projects stay on track, and the team functions seamlessly.

Key Responsibilities

• Act as a trusted liaison for senior executives and internal stakeholders
• Manage complex, ever-changing calendars across multiple global time zones
• Coordinate meetings, conference calls, and events with meticulous attention to detail
• Prepare, edit, and format presentations, correspondence, and reports using Microsoft Office
• Arrange domestic and international travel, overseeing all logistics from start to finish
• Process and reconcile expenses accurately and efficiently
• Handle sensitive firm and client information with the highest level of confidentiality
• Collaborate closely with other assistants and departments to ensure smooth operations

Qualifications

• 3+ years of experience supporting senior executives or teams in a fast-paced corporate environment
• Advanced Outlook skills with strong proficiency in Word, Excel, and PowerPoint
• Exceptional attention to detail, time management, and follow-through
• Clear, professional communication skills with a polished and composed presence
• Ability to multitask effectively and remain calm under pressure
• Bachelor’s degree strongly preferred

Why This Opportunity

This is a rare chance to step into a visible, trusted role at a highly regarded investment firm. The environment values initiative, discretion, and reliability, and rewards strong performance with competitive compensation, overtime eligibility, and a discretionary bonus.