Scheduler, Office of the CEO

Job Description

Job Purpose: Provides logistical and administrative support to the CEO, including the Office of the CEO. Support includes but is not limited to scheduling meetings and travel, tracking incoming scheduling requests and deliverables, and “keeping the trains running on time” by monitoring consistently changing schedules down to the minute. This role reports to the CEO.

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This position is perfect for an experienced administrative professional who sees scheduling as an opportunity-filled puzzle to be solved, thrives in a fast-paced environment, and is motivated by an “all hands on deck” culture. Discretion, good judgment, and attention to detail are absolutely critical to success in this role.

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Scheduler Job Duties:

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• Administrative support including scheduling, tracking and responding to internal and external correspondences, and daily logistical coordination.
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• Provides administrative and logistical support to the senior leadership team.
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• Coordinating complex domestic and international travel
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• Track rapidly-changing schedules and ensure meetings run on time, including providing 10-minute time checks ahead of all scheduled meetings.
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• Must be agile and able to coordinate minute-by-minute changes with multiple parties.
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• Consistently reconfirm meetings and logistical details, and ensure principals have all necessary briefing materials in advance, to ensure smooth transitions between back-to-back meetings.
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• Draft scheduling-related correspondence.
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• Contribute to the development and implementation of task and workflow tracking systems and processes across the firm.
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• Provide basic recordkeeping and manage expense reporting.
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• Miscellaneous office management duties.
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• Continuously building and maintaining contact databases.
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• Proven ability to lead scheduling/logistic meetings and interface professionally with senior leadership and executives
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• Ability to frequently work outside of standard business hours as needed. This is not a 9-to-5 role.
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Skills/Qualifications:

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• Bachelor's degree or equivalent
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• Strong organizational skills and attention to detail
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• Excellent oral and written communications skills.
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• Experience in a client service-focused environment.
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• Demonstrated team player.
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• Must be able to multitask and handle time-sensitive matters while continually advancing medium- and long-term tasks.
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• Apply critical thinking skills, sound judgment, and creativity in problem-solving
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• Proficient technology/computer skills, including knowledge of Google Workplace, Zoom, WhatsApp, Slack, Asana, Box, Microsoft Office, AI-based tools.
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• Professionalism, discretion, and confidentiality.
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• Composure under pressure, relentless desire to problem-solve and a positive, can-do attitude.
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All applicants should attach a cover letter to their resume submission . Thank you!

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