Executive Assistant

Job Description

Job Description

We are looking for an experienced Executive Assistant to provide strategic support to a senior executive in Tampa, Florida. This contract-to-permanent position is ideal for someone who can manage competing priorities, anticipate needs before they arise, and help create structure around a fast-moving leadership agenda. The successful candidate will bring a strong executive presence, sound business judgment, and the ability to handle executive operations with a high level of discretion and precision.

Responsibilities:
• Manage the executive’s schedule with a long-range approach, ensuring meetings, priorities, and commitments are aligned with broader business goals.
• Act as a dependable partner to senior leadership by anticipating upcoming needs, identifying potential conflicts, and helping the executive stay focused on critical initiatives.
• Organize board and leadership meeting logistics, including preparation of agendas, materials, and follow-up items to keep deliverables on track.
• Participate in board meetings when needed to support coordination, capture action items, and help maintain momentum on next steps.
• Oversee travel planning from start to finish, arranging detailed itineraries that support efficient and productive business travel.
• Prepare, review, and submit expense reports accurately and on time while maintaining organized supporting documentation.
• Provide high-touch administrative support across daily executive operations, handling sensitive matters with confidentiality and sound judgment.
• Offer flexible support outside standard business hours when priorities require additional responsiveness, especially during periods of rapid change or ramp-up.• At least 5 years of experience supporting C-suite executives in an executive assistant capacity.
• A minimum of 2 recent years directly supporting a senior executive at the highest leadership level, with this experience being the most current role.
• Demonstrated expertise in complex calendar management within a fast-paced executive environment.
• Strong proficiency with Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint.
• Familiarity with finance-related processes and the ability to work comfortably with budgets, expenses, and business priorities.
• Proven ability to work proactively, take ownership of responsibilities, and anticipate needs with minimal direction.
• Excellent communication skills and a detail-oriented demeanor suited to working with executive and board-level stakeholders.