Executive Assistant

Job Description

Job Description

Executive Assistant needed for a fast-paced, team-oriented law firm in Ybor City. The Executive Assistant to the Managing Partners provides high-level administrative support to the firm's senior leadership. This position requires discretion, professionalism, and efficiency in managing a wide range of legal, operational, and organizational tasks. The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced, confidential environment.

Responsibilities

· Manage complex calendars for Managing Partners, including scheduling meetings, court appearances, and travel arrangements.

· Prepare, proofread, and edit correspondence, legal documents, and presentations.

· Serve as a liaison between the Managing Partners and internal/external stakeholders, including clients, vendors, and legal staff.

· Coordinate and support internal meetings, including agenda preparation, note-taking, and follow-up tasks.

· Manage confidential information with a high degree of discretion and professionalism.

· Assist with billing, expense reporting, and timekeeping for Managing Partners.

· Conduct legal or business-related research as requested.

· Support project management and strategic initiatives led by legal leadership.

Qualifications

· Bachelor’s degree preferred

· 3+ years of experience supporting executives in a law firm or corporate legal department.

· Travel booking/planning experience with commercial and private entities as well as both foreign and domestic travel.

· Bilingual in English and Italian is a plus

· Event planning experience is a plus

· Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with legal software is a plus.

· Excellent verbal and written communication skills.

· Superior organizational skills with the ability to manage multiple priorities.

· High level of professionalism, discretion, and confidentiality.

This position is in-office from 8:00am to 5:30pm Monday-Thursday and 8:00am to 3:00pm Friday. Occasionally additional overtime and on-call may be necessary. Our office is a non-smoking environment. We offer an excellent package of benefits, including health, dental & life insurance with a Health Savings Account option, yoga classes, massages, and personal training sessions weekly.

Salary range for this position is $25 to $30 per hour. Only qualified candidates will be contacted. Reply to this post with a cover letter and resume.

Employees have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and Employee Polygraph Protection Act (EPPA).