Bid Coordinator

Job Description

Job Description

Job Title: Bid Coordinator
Location: Fremont, CA
Department: Estimating
Reports To: Nicole Kostecki, Preconstruction Manager
Job Type: Full-time (Onsite Monday through Friday)
Job Classification: Hourly/Non-Exempt

Commercial Casework Inc. is one of the Bay Area’s leading Architectural Millwork & Cabinetry Companies. Our HQ is in Fremont, CA. with a secondary location (expansion) in Sacramento, CA. Having been in business since 1976, we are well established in the industry and provide a secure future for those looking to make a career in millwork. We are fortunate enough to be able to provide goods for some of the Bay Area’s top companies.

Job Summary:
The Bid Coordinator is responsible for supporting the Estimating Department in preparing accurate and competitive cost estimates for construction projects. This role involves assisting with the collection, analysis, and interpretation of data required for project bids. The Bid Coordinator will work closely with estimators, project managers, and other team members to ensure all estimating activities are completed on time and in accordance with company standards.

Key Responsibilities:
• Assist in gathering and organizing data, such as material costs, sub-contractor costs, and other bids, for accurate estimate preparation.
• Communicate with vendors and subcontractors to obtain pricing, availability, and delivery schedules to include in estimates.
• Manage incoming bid invites and create internal project files. Maintain and organize project files, including architectural drawings, specifications, photos, and all incoming information from the general contractor. Manage and compare incoming sub-contractor quotes.
• Handle general administrative tasks, such as scheduling meetings, preparing reports, and responding to inquiries from clients and team members.

Required Skills and Qualifications:
• High school diploma or equivalent required; associate degree in construction management, business, or a related field is preferred.
• Previous experience in construction, estimating, or a related field is preferred but not required. Training will be provided.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Basic knowledge of estimating software (e.g., Bluebeam, PlanSwift) is an advantage.
• Basic knowledge of reading and understanding architectural drawings and specs.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple tasks and meet deadlines.
• Strong work ethic and willingness to learn.
• Proactive and positive attitude.

Working Conditions and Physical Requirements:
• Primarily office-based with occasional visits to project sites.
• Prolonged periods of sitting at a desk, working on a computer, and the ability to lift up to 30 lbs.
• Option to work in Fremont, CA or Sacramento, CA

Benefits:
• Quarterly Bonus
• Employee Ownership/Equity via ESOP (12% company contribution)
• Traditional 401K w/Employer matching
• ROTH 401K w/Employer matching
• 10 Paid Holidays
• 15 to 25 Days of PTO (increases based on years of service)
• Medical/Dental/Vision Insurance; company will pay 100% coverage for employees and 80% for dependents.
• Training Reimbursement Fund
• Gym/Fitness Reimbursement
• Cell Phone Allowance
• Auto Allowance

• Childcare Allowance

Commercial Casework Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.