Payroll & HR Administrator - NJ

Job Description

Job Description

About Us

We are a rapidly growing, multi-entity janitorial services provider dedicated to premier facility solutions across multiple sectors. With multiple business entities operating under our umbrella, our daily operations are fast-paced, dynamic, and constantly evolving. We take pride in our reputation for quality service and are looking for team members who share our commitment to excellence as we scale.

Position Overview

We are seeking a highly organized, detail-driven Payroll & HR Administrator to manage the day-to-day payroll operations and human resources administration across our multiple business entities.

Because we operate in a fast-paced service industry, you won't just be pushing paper-you will be the backbone of our workforce operations. The ideal candidate has strong experience managing complex payrolls (different pay structures, Unions, or varied benefit plans) and possesses a "can-do" attitude.

Key Responsibilities

Payroll Administration

• Multi-Entity Processing: Accurately process weekly/bi-weekly payroll for multiple entities using iSolve.
• Time & Attendance: Monitor, verify, and reconcile timesheets, track overtime, and various pay rates.
• Reporting: Generate payroll reports for the finance team and department heads to assist with labor costing and budgeting.

HR Administration

• Onboarding & Offboarding: Manage the lifecycle of all employees, including background checks, I-9 verification, equipment provisioning, and conducting exit interviews.
• Benefits Support: Assist with annual open enrollment, manage monthly benefits billing reconciliations, and serve as the main point of contact for employee benefits questions.
• HRIS Maintenance: Keep our HR Information System meticulously updated with employee status changes, promotions, and compensation adjustments.
• Compliance & Employee Relations: Maintain digital employee files in compliance with labor laws and act as a trusted, accessible resource for employee inquiries regarding policies and pay.
• Manage and maintain files for workers' compensation claims
• ACA Compliance

Qualifications & Skills

To thrive in this role, you should have a mix of technical know-how and adaptability:

• 3+ years of hands-on payroll and HR administration experience
• Proficiency with HRIS/Payroll platforms (e.g., ADP, iSolve) and advanced MS Excel skills (VLOOKUPs, Pivot Tables are your friends).
• Solid understanding of FLSA regulations, payroll taxes, and multi-state compliance.
• Absolute discretion with confidential data, stellar communication skills, and the ability to pivot when priorities shift.