Administrative Clerk

Administrative Clerk The Harris County Attorney's Office (HCAO) is seeking an Administrative Clerk to join our Property Tax Division which specializes in lawsuits for debt collection and enforcement of laws that protect the interest of Harris County. Under the supervision of the Division Director, the administrative clerk in this role will perform delegated and supervised substantive legal work, including, but not limited to, the job duties listed below, and ensures the smooth and timely preparation of cases from inception through trial, which requires an understanding of legal principles and procedures. Duties and Responsibilities: Manages a high-volume caseload. Manages a high call-volume with the public. Provides litigation support to the department, attorneys, and paralegals in the collaborative efforts to move cases forward. Maintains knowledge of the procedures to open, close, and update files and notes accurately using the case management database and run reports. Manually maintains and updates case files as needed. Drafts and/or mails demand letters and installment agreements. Conducts skip tracing (locating individuals and their location). Communicates regularly with attorneys and other staff members. Communicates with the public and defendants, including the ability to resolve issues within attorneys' parameters. Acts as a liaison between courts, clerks, paralegals, and attorneys as needed. Meets daily and weekly deadlines related to the many aspects of the litigation process including the collection of amounts owed on cases. Picks up documents and evidence from tax office and other locations. Responds promptly to phone calls, emails, and other correspondence. Participates in one-on-one sessions with management to give and receive feedback. Encourages and mentors other administrative clerks and interns. Participates in Division staff meetings. Performs other related duties as assigned. Other Duties: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time. Harris County is an Equal Opportunity Employer. Supporting Job Application Documents: Applicants should provide a cover letter and resume with three (3) professional references with their application. Education: High School Diploma or G.E.D. equivalent from an accredited educational institution. Knowledge, Skills, and Abilities: Excellent research, writing, and communication skills. Excellent interpersonal communication skills and ability to communicate and work in a collaborative group. Proficiency with technology and legal tools such as Windows 10, Microsoft Word, Excel, Outlook, Adobe Acrobat Software, PowerPoint, JIMS, TLO, and DEEDS. Knowledge of the Texas Tax Code, Texas and Federal Rules of Civil Procedure, Bankruptcy, and the Texas Rules of Professional Conduct. Ability to comply with the Harris County Personnel Policies and Procedures and the policies of the County Attorney. Familiarity with commonly used legal terms. Ability to perform thorough legal and factual analyses and exercise good judgment. Occasional ability to work extended hours to accommodate case load demands. Ability to problem solve, organize, and prioritize assignments to meet deadlines. Ability to comply with office training requirements. Note: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications. Applicants with a Bachelor's degree or in the process of obtaining a bachelor's degree are preferred. A minimum of one (1) year experience in an office setting preferred. A minimum of one (1) year experience in customer service preferred. About the Harris County Attorney's Office (HCAO): Located in downtown Houston, HCAO serves as the chief civil law office for Harris County, Texas's largest county. The office represents Harris County government, the Harris County Flood Control District, the Harris County Toll Road Authority, and multiple emergency network agencies in civil legal matters. The office also provides legal advice and counsel to County elected officials, appointed officials, departments, and employees. With more than 300 attorneys and staff, the office handles a broad range of public law, including general counsel services, defensive litigation, affirmative and special litigation, employment, environmental enforcement, real estate, property tax, compliance and revenue, child protective services, disability and elder law, hospital district representation, communications and outreach, and the Harris County Robert W. Hainsworth Law Library. The County Attorney's Office plays a vital role in protecting the legal interests of Harris County, advising public officials, supporting effective county operations, and serving the residents of Harris County through high-quality, ethical, and professional legal work. About County Attorney Abbie Kamin: Harris County Commissioners Court appointed Abbie Kamin to serve as County Attorney. She took office on June 15, 2026. Kamin is a native Houstonian, attorney, and public servant who has represented District C on Houston City Council since 2020. Prior to her service on City Council, she practiced law with a focus on general civil litigation and civil rights litigation, including work involving voting rights and Title IX matters. She also served as Associate Regional Director for the Anti-Defamation League's Southwest Region and previously worked in Texas Legislature. She earned her J.D., cum laude, from American University Washington College of Law and her B.A., cum laude, from Tulane University. County Attorney Kamin leads the office with a focus on effective legal representation, sound public administration, professionalism, and service to Harris County residents. Position Type, Typical Work Schedule, and Work Environment: This is a full-time position. Days and hours of work are typically Monday through Friday, 8:00 AM to 5:00 PM, with occasional weekends and holidays as necessary. Hours may vary based on the business needs of the HCAO. This position primarily operates in a professional office environment. The individual in this role uses standard office equipment such as computers, printers, scanners/copiers, and phones. This position is eligible for the accrual of compensatory time off for hours worked over 40 in a workweek, consistent with Harris County personnel policies and procedures. Physical and Mental Demands: This is largely a sedentary role that requires standing or sitting for prolonged periods, exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body, repetitive motions requiring dexterity such as keyboarding that may include the wrists, hands, and/or fingers, communicating with others to exchange concepts and information, problem-solving, decision-making, organization, the ability to read/write, and the ability to manage workplace stressors such as adversarial interactions. Employment may be contingent on passing a drug screen and meeting other standards. Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.