MN Office Administrator

Office Administrator

Key Accountabilities: (The broad spectrum of items that the role is ultimately held accountable for at the end of the day. Results.)

• Provides a positive first impression to every visitor and the voice of Seaway answering phones
• Supports multiple departments with specific project work that are completed in a timely and high quality manner

Key Responsibilities: (The finer details of what the role is assigned for the day-to-day activities on the job. Tasks to support results.)

• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries
• Notifies company personnel of visitor arrival
• Maintains security by following procedures, monitoring logbook, issuing visitor badges
• Maintains safe and clean reception area
• Answer, screen, and forward incoming phone calls while providing basic information when needed; maintain internal phone extension directory
• Receive and sort daily mail, deliveries, and couriers
• Perform clerical duties such as filing, photocopying, scanning, faxing, and mailing
• Schedule and maintain main conference room calendars, coordinate meeting details as needed, run errands, order food for business meetings and events
• Coordinates and manages administrative service suppliers such as food vendors, cleaning service, coffee and water service, phone system, etc.
• Order office supplies for the facility or specialty orders
• Coordinate company events such as summer luncheon and holiday party
• Supports Seaway involvement with the community and coordinates charitable activities
• Performs administrative support for multiple departments such as reporting, announcements, and research utilizing Microsoft Office Suite and manufacturing software
• The hub for the front office where visiting guests and employees are assisted in a positive manner

Qualities for Success: (Seaway Core Values, Education, Training, Certifications, Years of experience, Other skills and abilities, Physical Requirements for the Role, etc.)

• Demonstrates Seaway Plastics Core Values
  • We are customer focused
  • We execute
  • We win together
  • We are respectful
• High School Diploma or higher
• 3-5 years experience in office administration; manufacturing experience a plus
• Extensive software skills, Microsoft Excel, and internet research abilities
• Highly adept at navigating a computer including creating and organizing electronic files, typing 40+ wpm, email, and drafting professional documents
• Strong communication skills, both written and verbal
• Ability to organize, multitask, and prioritize
• Confident, upbeat, outgoing, and friendly
• Ability to work independently and collaboratively
• Self-starter; responsive team player with the interest to take initiative
• Enjoys working on several things at once with the ability to adapt to changing assignments and priorities
• Passion for being a positive ambassador for Seaway internally and externally
• Ability to solve problems and recommend solutions
• Enjoys creating and improving processes
• Able to innovate and think creatively