Accounts Receivable Specialist - Legal Cash Applications

Job Title – Accounts Receivable Specialist – Legal Cash Applications Company Location – Los Angeles, CA Full Time | Direct Hire 100% Onsite Salary $80k DOE Work Schedule: 8:30 a.m. to 5:00 p.m. or 9:00 a.m. to 5:30 p.m. Job Summary Integr8staff seeks an experienced Trust & Estates Legal Assistant for a highly-regarded and continually growing law firm in Los Angeles, CA. The ideal candidate will support the trust & estates, tax planning, probate and trust administration practice. Responsibilities Post all daily incoming receipts—including ACH, wires, checks, credit card payments, and other remittances—ensuring accurate allocation to client matters and general ledger account allocation. Process all trust account deposits, disbursements, and transfers in accordance with firm policies, IOLTA requirements, and applicable trust accounting rules. Perform daily reconciliation of cash activity by comparing Aderant postings to bank totals, coordinating with Accounts Payable to resolve variances. Conduct outreach to clients regarding payment timing, anticipated incoming funds; clarification of remittance details; documentation of all communication as required. Research and resolve discrepancies related to cash application, trust transactions, or client payment inquiries, escalating issues as appropriate. Maintain complete and accurate documentation to support internal controls, month-end close, and audit compliance. Collaborate with Billing, Accounts Payable, Collections, and other internal departments to ensure consistency and accuracy across financial workflows. Adhere to all firm policies, accounting standards, and regulatory requirements related to cash handling and trust account management. Requirements Associate or bachelor’s degree in accounting, Finance, or related field is preferred. Minimum of 3 years of experience in a law firm’s accounting department is required. Demonstrated proficiency with Aderant, Elite (Enterprise, 3E), or similar accounting system. Strong understanding of trust account compliance, including IOLTA requirements. High level of accuracy and attention to detail when working with financial data is expected. Strong organizational skills with the ability to manage multiple priorities and meet deadlines. Professional communication skills, including the ability to interact directly with clients. Ability to work effectively in a collaborative team environment and maintain professional, courteous, and effective communication with attorneys, staff, and outside contacts. Proficiency in Microsoft Office applications, particularly Excel. Experience supporting daily cash reconciliation workflows in Aderant or similar system. Familiarity with confidential law firm billing structures and matter-based accounting. Proactive outlook and prior experience in a high-volume cash application environment. Overtime may be required periodically. Application Notes Updated resume is required for consideration. Only local candidates will be considered - Position does not offer relocation or visa sponsorship. #J-18808-Ljbffr