Accounts Receivable Specialist

EOE Statement
It is our policy to provide equal employment opportunities and will not unlawfully consider any factors of race, religion, age, creed, national origin, gender, disability, veteran or military status, genetic information, or any and all other unlawful biases regarding federal, state or local laws with regard to workers or applicants.

Description

Job Title: Accounts Receivable Specialist

Position Type: Full Time, Non-Exempt, Monday-Friday 9:00am-5:30pm

Department/Group: Finance

Reports To: Accounting Manager

Mission Statement:

To stand in the presence of the Living God, and with Mary, make known to the world the love of the Sacred Heart of Jesus.

Purpose of Your Job Position:

The purpose of the Accounts Receivable (AR) Specialist position is to ensure the organization collects revenue accurately, timely, and in full while maintaining positive customer relationships and supporting healthy cash flow. An AR Specialist is responsible for managing and monitoring customer payments, ensuring invoices are accurate and paid on time, resolving billing issues, and maintaining accurate financial records to support the company's cash flow and financial stability.

Qualifications and Education Requirements:

• High School Diploma with at least 2-4 years of accounts receivable experience, associate degree in accounting preferred.
• Excellent skills utilizing Excel for billing/invoicing.
• Relevant professional certifications are a plus.
• Must be able to speak and write the English language in an understandable manner.
• Experience in multi-facility, multi-entity, and a shared services environment.
• Attends and participates in continuing educational programs.

Position Requirements

Skills and Job Requirements:

• Good public relations and organizational skills.
• Ability to work independently as well as in a teamwith a high degree of accuracy, accept responsibility, and follow through on assignments.
• Ability to respond quickly and well to unexpected situations.
• Strong problem solving, analytical, and multi-tasking skills.
• Possess strong verbal and written communication skills.
• Maintain confidentiality regarding information shared, received, and accessed in the finance office.
• Ability to comprehend and apply the Policies and Procedures outlined in the Carmelite Sisters Accounting Manual.
• Ability to operate standard office equipment including, but not limited to, the computer system and programs, telephone system, fax, copier, scanner, and calculator
• Supports and articulates the mission and values of Carmelite Sisters of the Most Sacred Heart of Los Angeles.
• Demonstrates the mission through decision making and actions related to values established in the handbook.
• Has a neat appearance and dresses in a professional and modest manner in accordance with the handbook.
• Comply with all regulations of the Employee Handbook, Safety IIPP Manual and all other applicable employee and safety policies.
• Technical proficiencies required including accounting software, Multiview and Point Click Care preferred, and Microsoft suite, particularly excel.
• Proficient use of computers and vendor portals to ensure timely payment.

Job Functions:

The Accounts Receivable Specialist processes the revenue for corporations assigned. Responsible to record donor contributions (both unrestricted and restricted) in a timely manner. The Accounts Receivable Specialist is responsible for billing as assigned, is timely and accurate, managing the accounts receivable aging to the Days in Accounts Receivable goal.

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position, or in keeping with the individual's skills and qualifications.

Duties and Responsibilities:

• Operates billing platforms such as Point Click Care, Multiview, Excel for Apostolic Centers and Carmelite Sisters as assigned.
• Timely and accurately create billing spreadsheets, obtain administrative approval, generate billing, and reconcile revenue, as assigned.
• Accurately apply cash receipts to proper payer and proper month of services.
• Responsible for follow up on outstanding accounts receivable, send reminders, past-due notices, and gain approval for collection notices. Apply late fees as assigned.
• Maintain accurate accountability of accounts receivable outstanding balances. Works diligently to keep all accounts within a 60-day aging period. Any accounts that extend beyond this aging period are to be reported monthly with clear explanations regarding the reason why the account is past due along with a plan of action to collect the monies. Notes are to be maintained within the system for all problem accounts.

• Independently identify billing issues, determine the cause of the issues, and resolve the issues.

• Contact customers regarding past-due balances.
• Send payment reminders and collection notices.
• Responsible for accurately maintaining notes in the system for all contact with responsible parties.

• Responds to billing questions and correspondence in a timely and professional manner.

• Records deposits for multiple corporations in the accounting system, ensure proper coding including additional accounting codes that are assigned such as RST (Restricted RAD), FND (Fundraising RAD), CTR (Center RAD), HEA (Health/Intercompany RAD).
• Reviews coding of deposits to ensure accuracy, especially as it relates to the contributions, resolving any questions with the Office of Mission Advancement.
• Provides summary revenue information and journal entries to accounting.
• Responds to administrator, manager, and department leader inquiries timely and professionally.
• Provides support to the accounting team to perform bank reconciliations as assigned.
• Perform other functions as assigned by Manager.

Working Conditions:

• Sits and works on computers for extended periods.
• Subject to frequent interruptions.
• Subject to time constraints, prioritizing multiple tasks and deadlines to be met.

Physical and Sensory Requirements:

• Must be able to move intermittently throughout the workday.
• Must be able to cope with the mental and emotional stress of the position.
• Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met.
• Must function independently and have flexibility, personal integrity, and the ability to work effectively with residents, personnel, support agencies, and outside agencies.
• Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such a weight of a minimum distance of 50 feet.
• Must be able to sit for extended periods engaged in desk and/or computer work.
• Must have hand and wrist coordination for data entry input.

Full-Time/Part-Time
Full-Time

Shift
-not applicable-

Salary Range
$24.00-$34.34

Position
Accounts Receivable Specialist

Number of Openings
1

Exempt/Non-Exempt
Non-Exempt

Location
Carmelite Sisters of the Most Sacred Heart of Los Angeles

About the Organization
The Carmelite Sisters of the Most Sacred Heart of Los Angeles celebrate 90 years of service to the Los Angeles Archdiocese through apostolic works in health care, education and spiritual retreats.


Please visit our website for more information:


This position is currently accepting applications.