Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a team in Milwaukee, Wisconsin in a Contract to permanent capacity. This role is ideal for a detail-oriented accounting specialist who can manage high-volume payables work with accuracy, strong follow-through, and a service-minded approach to vendor communication. The position supports property-related financial operations and plays an important part in keeping payments, records, and reconciliations current and well organized.

Responsibilities:
• Manage the full accounts payable cycle by entering invoices, assigning correct general ledger coding, obtaining approvals, and completing payment processing across multiple properties.
• Review invoices against purchase orders, contracts, and backup documentation to confirm completeness, pricing accuracy, and proper authorization before payment.
• Serve as a point of contact for vendors by answering payment questions, addressing account issues, and resolving billing discrepancies in a courteous and timely manner.
• Execute scheduled disbursements through check runs, ACH transactions, and wire payments while meeting established deadlines.
• Reconcile vendor statements and accounts payable balances, investigate outstanding items, and help maintain accurate records for month-end close.
• Maintain organized payment documentation and supporting files to strengthen audit readiness and internal recordkeeping.
• Partner with internal teams to follow approval workflows and ensure invoices are processed efficiently and in accordance with company procedures.• Experience in accounts payable with working knowledge of full-cycle invoice processing and payment administration.
• Ability to code invoices accurately and apply account classifications with strong attention to detail.
• Hands-on experience handling ACH payments, check runs, and other electronic disbursement methods.
• Familiarity with vendor statement reconciliation and researching payment or billing variances.
• Experience using Yardi or a comparable accounting platform within a property management environment.
• Strong organizational skills with the ability to manage multiple priorities and meet recurring deadlines.
• Effective written and verbal communication skills for working with vendors and internal stakeholders.