Administrative Assistant

Admin Assistant to Executive

Position: Admin Assistant to Executive

Location: West Hollywood, CA Onsite

Schedule: MondayFriday, 9:00 AM7:00 PM

Employment Type: Temporary-to-Hire

Compensation: $25/hr

Position Overview

A firm is seeking a highly polished, intelligent, and resilient Admin Assistant to support a senior executive.

This is an excellent career-track opportunity for someone looking to build a long-term career in the entertainment industry. The ideal candidate will be professional, confident, exceptionally organized, and comfortable working in a high-expectations environment.

Responsibilities

• Provide high-level administrative and day-to-day support to the executive
• Manage a high volume of phone calls, emails, scheduling, and correspondence
• Draft professional letters, written materials, and other communications
• Coordinate and maintain complex calendars and appointments
• Communicate professionally with high-profile clients, partners, and industry contacts
• Track projects, opportunities, deadlines, and client-related information
• Assist with client communication and follow-up
• Maintain a polished and professional front-office presence
• Handle confidential and sensitive information with discretion
• Anticipate needs and proactively support the executive in a fast-paced environment

Qualifications

• Exceptional written and verbal communication skills
• Outstanding writing ability with strong attention to grammar, tone, and detail
• Highly organized with excellent follow-through
• Professional, polished, and confident demeanor
• Thick-skinned and able to work effectively under pressure
• Comfortable handling a high volume of calls and competing priorities
• Strong judgment, discretion, and professionalism
• Ability to work onsite MondayFriday in a formal, professional office environment
• Prior administrative, executive assistant, talent agency, entertainment, or related experience preferred

Ideal Candidate

The ideal candidate is smart, driven, polished, and eager to grow . This person should be comfortable working for a demanding executive with exceptionally high standards and should view the position as an opportunity to build a long-term career within entertainment and talent representation.

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