Integration and Administrative Coordinator

About Us : Planned Parenthood is committed to creating a dynamic work environment that values diversity, equity, inclusion, respect, integrity, customer focus, and innovation. We are committed to creating a welcoming space for all people on our staff, in our health centers, and in our community. We do this by tending to the team, respecting and honoring all people, jumping in, trying and learning, caring for our business, and returning to our mission. Abortion Care : At PPRM, we all work in abortion care. This role supports abortion care through direct clinical triage, patient education, and follow-up, ensuring timely and empathetic support to those navigating abortion services. Our Ideal Candidate: Experience in administrative functions; project management skills are a plus. Tech-savvy with strong interpersonal and written communications skills. Detail-oriented, able to work diligently to meet deadlines with an ability to prioritize multiple tasks. Excellent customer service skills. Highly organized, able to multitask, and can create systems to organize large amounts of information and documents. Able to work flexible hours, including evenings and weekends if needed. Primary Areas of Responsibility/Essential Functions: Administrative Support: You provide essential administrative support to the Operations teams. This includes but is not limited to supporting the VP of Patient Services with calendaring and expenses; supporting updates to department policy, procedure and guidance documentation, facilitating translations as indicated; triaging shared inboxes and processing requests for assistance; supporting management of Medical Services SharePoint; and supporting Committees and specifically the Change Management Committee (CMC) with meeting support (scheduling, agendas, record keeping) and organizing change proposals and approvals, including publishing the Change Queue and triaging the Medical Services Communications inbox. You may provide calendaring and other types of administrative support to other department leaders as assigned by the Administrative Manager. You help improve department workflow and efficiency by identifying priorities and developing and implementing effective office systems and procedures; you regularly assess systems used in daily work for improvement opportunities and implement solutions that increase efficiency. You handle select matters expeditiously and proactively, following them through to successful completion. Project Coordination & Assistance: You assist Project Managers with various projects and initiatives that improve operations and are aligned with strategic priorities, managing the administrative logistics of various projects. This may include but is not limited to managing meeting invites, assisting PMs with crafting meeting agendas, taking notes and helping to manage the project plan, communicating with stakeholders regarding task and project deadlines, and drafting operational tools and resources. You maintain consistent communication with multiple stakeholders regarding task and project deadlines. You may coordinate various small projects and initiatives with the support and guidance of Project Managers. You improve department workflow and efficiency by identifying priorities and developing and implementing effective office systems and procedures. Schedule: Monday - Friday: 9am - 5pm, ~37.5 hour/week Ideal candidates are able to work a flexible schedule to include weekdays, evening, weekends, and holidays as needed. Salary Range: $21.84 to $26.08/hr *Although our full pay range is included above, the budgeted hiring range for new hires is $21.84-$23.96/hr and based on related professional experience Benefits: Medical/Vision/Dental, with extended mental health coverage. Accrued PTO and Sick Time 401k/Safe Harbor Contributions (PPRM contributes up to 3% of your pay to your 401k after 1 year of service). Employee Loan Program Employee Assistance Program and WorkLife Partnership. Paid Family Leave/Paid Parental Leave and MORE! To learn more about our amazing benefits visit us HERE. COVID-19 Protocol: Vaccination against COVID-19 will no longer be a condition of employment. However, all Health Center/Patient or Community Facing Employees, must have the COVID vaccine or wear a mask at all times beginning November 1st. Proof must be uploaded upon hire. You will upload a picture or pdf of your vaccination card(s) prior to your start date. Flu Protocol: All employees working directly with patients, the community or working in a health center will be required to have the flu shot or wear a mask during patient/community contact or while in the health center from November 1 – April 30 each year (Flu Season). Proof must be uploaded upon hire. You will upload a picture or pdf of your vaccination card(s) prior to your start date. Background Check Required: Planned Parenthood of the Rocky Mountains is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. Planned Parenthood of the Rocky Mountains