Secretary II

Duties: • Provides administrative / secretarial support to attending physicians. Answers phones, takes messages, directs and responds to inquiries regarding departmental procedures, services and programs. • Under the direction of the attending physician, performs personalized and confidential secretarial and administrative duties. • Takes patient calls and fulfills requests for appointments, information, and contact with physicians / other staff within the department. Responds to messages. • Schedules patients in MOSAIQ/ARIA (Dept electronic scheduling system) for services within the department - consultations, follow ups, simulations, and brachytherapy procedures; and outside the department - diagnostic radiology and other procedures. Initiates a pre-authorization process for procedures when necessary. • Completes hospital registration of new patients in Eagle; transfers demographic information to MOSAIQ/ARIA and completes department registration in advance of consultation. • Prepares new charts for patients to be seen in consultation, ensuring completeness of records required. • Ensures that all pertinent records and procedure / study results are available when patients are seen in follow-up by the physician. • Obtains demographic and financial information from patients and family in a professional and discreet manner. • Establishes and maintains office records, documents and files. • Photocopies materials as required; prepares correspondence • Provides assistance in covering the responsibilities of other support staff in the department when they are out of the office. • Maintains good attendance, arrives to work on time on a consistent basis. • Displays a positive attitude. Represents the department in a professional manner. • Has the ability to problem solve and to work independently. • Demonstrates ability to handle multiple tasks at one time and to prioritize work • May be required to perform other duties as assigned or perform other duties when necessary.


Skills: Three to five years of secretarial experience. Demonstrated ability to type 75 w.p.m. Computer literacy in word-processing and presentation software required Strong interpersonal and communications skills and ability to interact with all levels of personnel

Education: High School Diploma or equivalent

Schedule Notes: **Flexible to work 7am-315pm or 9am-515pm**
Required Skills: CLERICAL COMPUTER,SECRETARIAL,SECRETARY,CORRESPONDENCE,
Additional Skills: SCHEDULING,
Minimum Degree Required: Completed High School (Diploma or GED)
Hours Per Day: 7.50
Hours Per Week: 37.50
Languages: English( Speak , Read , Write )
Department: BIMC-PETRIE GENERAL FUNDS-PHILLIPS REHABILITATION ADMINISTRATION-PACC-CLERICALTEMPS-Default : 4409-920110-03-4150-0000000000 BISL
Job Category: Indir.PatientCare-NonClinical-Admin/Clerical