Human Resources Representative

Title: Human Resources Coordinator Location: Novant Health Urgent Care Center Support Status: Full Time Who Are We? Part of the Novant Health family based in North Carolina, Novant Health Urgent Care (formerly Doctors Care) provides exceptional healthcare through our network of more than 50 urgent care centers and 20 physical therapy facilities across South Carolina. Our Columbia-based headquarters delivers non‑medical management and administrative services to support these locations. For decades, we have been committed to delivering exceptional, convenient, and affordable healthcare experiences to families and communities throughout the Palmetto State. Why Novant Health Urgent Care? Here’s What We Offer! Competitive wages with annual market data review Incentive Pay Program Continuing Education Reimbursement UpToDate Subscription Generous PTO 403(b) with 100% vested match Health, Dental, and Vision Insurance Health Reimbursement Account Flexible Spending Account Short term and Long-term Disability Whole and Term Life Insurance Rewarding Careers Great working environment What Are We Looking For? Novant Health Urgent Care is currently looking for a Human Resources Coordinator to join our team. The Human Resources Coordinator is responsible for assisting with the administration of human resources policies, programs, systems, documentation, and practices for the company. Will also assist in the following areas: recruiting, onboarding, training, HRIS, Workers Compensation, HR compliance, benefits and leave administration. Key Responsibilities Assists with onboarding of new employees and ensures that all pre‑employment documentation is complete and accurate prior to the employee’s start. Assists with Recruiting Oversees the I‑9 documentation and processing. Ensures accuracy of required documentation and maintains all I‑9 verification records. Creates procedures and identifies/implements process improvements for areas of responsibility. Assists with the implementation, administration and optimization of HR Information Systems. Monitors and approves status changes and workflows to ensure compliance with company policies and data integrity/accuracy. Sends notifications to employees of changes and ensures proper documentation to comply with company policies and procedures, as well as state and federal regulations. Educates employees on benefit programs offered, assists with facilitating enrollment, and communicating with vendors. Evaluates eligibility during a change of status, including eligibility under ACA, and provides notification to the Director of Human Resources. Assists with benefit policy and communication materials updates and distributions. Assists employees with Qualifying Life Events throughout the plan year. Supports leave administration processes, including FMLA, non‑FMLA leaves of absence, workers compensation, military leaves, and other leaves as needed. Ensures compliance with all regulatory and organizational requirements. Assists with Workers Compensation and OSHA reporting, including incident/injury reporting, working with vendor on case management and claims processes, and ensuring compliance with state and federal regulations. Aids with filings and audits, including annual ACA forms, 5500 filings, and 401k audit. Assists with HR projects as requested. Performs other duties as assigned. Do You Have What It Takes? A good candidate will bring with them: Undergraduate degree and two (2) years Human Resources or equivalent related experience, OR Associate's degree in Human Resources or related field and four (4) years’ experience in the HR field, OR an appropriate combination of education and experience Experience with ACA, FMLA and ADA Strong interpersonal and customer service skills; must be able to communicate well with a wide variety of individuals within the organization and work well in a team‑based environment Strong organizational skills; including the ability to work in a fast‑paced environment with multiple tasks; strong attention to details Strong verbal and written communication skills Advanced analytical skills, including ability to research, interpret and report on complex data Advanced ability in Microsoft office applications, including Word, Excel and PowerPoint High level of process improvement and initiative Experience with HR Information Systems #J-18808-Ljbffr