Entry Level Accounts Receivable Analyst

Job Description

Job Description

ES3 is a socially responsible, high-end engineering firm specializing in the design, test, and fabrication of aircraft components and systems, (2) the development of advanced high strength and corrosion resistant coatings, and (3) the application of computational methods for structural dynamic modeling. ES3 has facilities in California, Georgia, Oklahoma, Texas, and Utah. ES3 has an immediate opening in their corporate office location in downtown San Diego for an Entry Level Accounts Receivable Analyst.

The accounts receivable specialist will troubleshoot and keep track of outstanding payment issues and provide support to senior financial team with timely reporting of accounting data. This individual will verify account discrepancies, use spreadsheets to track and create invoicing and provide basic level accounting analysis to meet department objectives. This role has a primary responsibility for program management support under the supervision of Executive Accounting staff. Individual must be willing to meet internal deadlines and work to external deadlines imposed on us by our customers and can pivot easily with changing priorities during the workweek and possibly on the weekends as workflow demands.

You must be a pleasant, positive, and energetic force. Your colleagues must grow to trust you will (1) get your tasks done completely and properly, (2) help others willingly in any way you can, and (3) enjoy the work and being part of the team. You must be able to coordinate your work with others to ensure the team collectively produces the highest quality, error-free work that easily meets deadlines. You must be willing to monitor your work email and texts on off hours to ensure tasks are advancing so deadlines can be met on those rare occasions when things do not get finished within the normal workday.

You’ll work in a modern work facility, in a private office with floor to ceiling window views and state-of-the-art equipment at ES3 Corporate headquarters in beautiful downtown San Diego.

At this job, you will be trained to be part of a fun and hardworking team that enjoys the camaraderie of a shared purpose. The work is interesting and challenging. You will learn a lot and you will not be bored. In fact, once you join ES3, you’ll want to make it your forever employer.

Essential Duties and Responsibilities

• Support preparation of Accounts Receivable invoices to Government customers
• Work in compliance with company procedure and DOD billing protocols.
• Work with suppliers to track and report on deliveries, quality acceptance, receiving reports and invoicing.
• Navigate ERP system for document control tasks
• Research and resolve non-routine order challenges
• Ensure integrity of system updates for appropriate shipping delivery, acceptance and payment status
• Must be able to work independently, time manage and accomplish goals in high pressure, time sensitive environment
• Able to shift gears quickly and re-prioritize responsibilities on a daily, weekly, or monthly basis.
• Research and resolve any outstanding items on a weekly basis.
• Supports any other accounting, reporting and Ad Hoc assignments as needed
• Provide frequent review of bookkeeping activities as it pertains to ES3 PLG which includes processing purchase/change orders, revenue recognition, progress payment calculations, AR and WAWF entries for shipped goods.

Knowledge, Skills, and Abilities Required & Preferred :

• Experience with accounting and or project management activities preferably with government contractor
• Prior experience with WAWF and DoD billing process (preferred)
• Strong written and interpersonal communication skills
• Good analytical and organizational skills
• Detail Oriented

• Team player with ability to talk to others to convey information effectively and professionally both in writing and speech

• Work independently and with team members to accomplish goals in high pressure, time sensitive environment.

• Ability to shift gears quickly, adapt to changing priorities on a daily, weekly, or monthly basis.

• Knowledge and ability to use basic mathematics and statistics.
• Knowledge, skill and ability in using Microsoft Office (MS Word, MS Excel, Outlook).
• Knowledge, skill and ability in use of Quickbooks Pro.
• Must be self-motivated and have ability to follow directions without constant supervision.
• Must have a strong work ethic and high integrity.

Other Requirements :

• Candidate must be a U.S. Citizen.
• College experience preferred

• 0-2 years of previous work experience where transferrable skills can be optimized

Supervisory Duties:

• This position has no supervisory responsibilities.

Other Duties:

• This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

Compensation and Benefits:

ES3 can offer an environment that is both enriching and rewarding. Our total compensation is inclusive of the exceptional benefits program ES3 offers to all benefit eligible staff members. These include:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Disability Insurance
• Flexible Spending Account and Health Reimbursement Account
• Health Savings Account
• Competitive Paid-Time-Off accrual
• Holiday Pay
• A generous matching 401(k) plan with up to 6% match and up to 2% profit sharing.