Administrative Assistant - Indianapolis, IN

Administrative Assistant (Part-Time | Temp-to-Hire)

Location: Indianapolis, IN (In-Office) Schedule: Part-Time | 20 Hours per Week Employment Type: Temp-to-Hire Pay: $25/hr

Administrative Assistant Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations, employee engagement initiatives, scheduling coordination, onboarding activities, and administrative projects. This position is ideal for a professional who thrives in a fast-paced, deadline-driven environment and enjoys serving as a key resource for both employees and leadership.

The successful candidate will demonstrate exceptional customer service, communication, and organizational skills while supporting a variety of administrative, operational, and office management functions.

Key Responsibilities

Scheduling & Administrative Support

• Coordinate interviews and manage scheduling logistics
• Arrange internal and external meetings, conference rooms, and visitor accommodations
• Coordinate travel arrangements and related logistics
• Assist with proposal preparation, document assembly, and presentation materials
• Support workflow processes, document routing, and deadline tracking

Document Processing & Administrative Operations

• Assist with document preparation, assembly, and distribution
• Support electronic filing processes and package tracking
• Coordinate client and employee communications and mailings
• Maintain accurate records, logs, and tracking reports
• Ensure timely completion of administrative tasks and deliverables

New Hire Onboarding Support

• Welcome and assist new employees during onboarding
• Support onboarding checklists and first-day activities
• Coordinate workspace readiness and access setup
• Facilitate introductions and provide administrative support for new team members
• Help create a positive and engaging onboarding experience

Office Administration

• Assist with seating and workspace coordination
• Support timesheet and expense reporting reminders
• Coordinate employee lunches, celebrations, and special events
• Serve as a primary point of contact for administrative requests
• Provide support to employees, management, and visitors

Office Operations & Facilities Support

• Assist with facilities, equipment, and vendor-related needs
• Monitor office supply inventory and coordinate replenishment
• Manage incoming and outgoing mail, shipping, and receiving
• Ensure meeting rooms, common areas, and office spaces remain organized and functional
• Support overall office efficiency and continuity

Employee Engagement & Culture

• Coordinate office events, meetings, and employee engagement activities
• Assist with workplace initiatives and team-building events
• Support community involvement programs and office gatherings
• Help foster a positive, collaborative, and welcoming office environment

Qualifications

Required

• High School Diploma, GED, or equivalent
• 3+ years of administrative assistant, office coordinator, executive assistant, or office management experience
• Advanced proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a deadline-driven environment
• Strong customer service and interpersonal skills
• Experience handling confidential and sensitive information
• Ability to work effectively with employees, leadership, and external stakeholders

Preferred

• Bachelor's degree
• Experience supporting a professional services organization
• Experience with Oracle Financials or similar ERP systems
• Continuous improvement mindset with a focus on process efficiency

Desired Skills

• Calendar management
• Interview scheduling
• Meeting coordination
• Travel coordination
• Administrative support
• Office management
• Employee onboarding
• Event planning
• Document preparation
• Client support
• Microsoft Office
• Oracle Financials
• Organizational skills
• Time management
• Customer service

Why Apply?

This is an excellent opportunity for an experienced administrative professional seeking a flexible part-time schedule while making a meaningful impact on office operations, employee experience, and organizational success. The role offers the potential to transition into a permanent position for the right candidate.