Bookkeeper

Job Description

Job Description

BOOKKEEPER

POSITION POSTED: 10/30/2024

FULL-TIME POSITION / HOURS: 40+              

DEADLINE TO APPLY 

One City Schools believes in identifying and hiring the best possible candidates to serve our scholars, families and school community.  The position will remain open until we identify the best fit candidate for the position.

POSITION SUMMARY

The Bookkeeper will play a crucial role in the financial health of our school. This position will be responsible for a wide range of accounting tasks, ensuring accurate financial records and compliance with relevant regulations. The Bookkeeper reports to the One City Schools Finance Director.

PERFORMANCE RESPONSIBILITIES 

• General Duties: Perform daily accounting activities to meet deadlines and guidelines in accordance with Generally Accepted Accounting Principles (GAAP) and FASB Accounting Standards; assist in documenting and implementing accounting policies and procedures.
• Accounts Receivable: Maintain daily cash receipt records utilizing various internal and external reporting for proper coding, tracking and designation of funds. Maintain and update accounts receivable records by identifying and posting new AR invoices and payments. Coordinate with the fundraising department to ensure accurate accounting and reporting of grants and gifts.
• Accounts Payable: Oversee the accounts payable processes to ensure vendor payments are timely, coded accurately and documented. Manage online purchasing accounts and staff credit card account maintenance. Coordinate with program departments to ensure appropriate expense coding for restricted grant and gift spending.
• Accounting Cycle: Manage the complete accounting cycle, including journal entries, account reconciliations, and financial closings.
• Financial Reporting: Prepare financial statements, including balance sheets, income statements, and cash flow statements, to provide insights into the school's financial performance.  
• Grant Management: Perform grant accounting, ensuring compliance with grant terms and conditions and timely reporting to funders.
• Budgeting: Assist in the development and maintenance of annual budgets, tracking expenditures against budget allocations and providing variance analysis.
• Tax Compliance: Ensure compliance with federal, state, and local tax regulations, including supporting the completion of the IRS Form 990.
• Internal Controls: Implement and maintain strong internal controls to safeguard school assets and ensure financial accuracy.
• Audits: Provide support and analyses as required in connection with annual financial audit.

LEADERSHIP QUALITIES

• Model One City’s Habits of Character: integrity, self-respect, compassion, perseverance and a willingness to encourage and allow scholars to take risks;
• Maintain appropriate work habits, including punctual, consistent attendance and appropriate use of planning time;
• Establish and maintain cooperative relationships with colleagues while demonstrating commitment to teamwork;
• Strive to communicate the positive aspects of One City Schools to the public in word and deed;
• Help maintain a clean, orderly and welcoming educational environment and facility;
• At all times demonstrate grace and support when engaging children, parents,  guests and staff at OCS;
• Demonstrate excellence with judgment, decision making, problem-solving skills and an innovative mindset;
• Energetic, flexible and open-minded; a willingness to embrace strategic change based on best interests of our scholars;
• Self-reflective and proactive with a growth mindset, including the desire to receive and give feedback.

ROLE SPECIFIC QUALIFICATIONS 

• Bachelor's degree in Accounting or Finance or Associate's degree with experience
• Minimum of 3 years of experience in accounting, preferably in education or non-profit settings
• Strong knowledge of Generally Accepted Accounting Principles (GAAP)
• Proficiency in accounting software (e.g., QuickBooks)
• Excellent analytical and problem-solving skills
• Strong attention to detail and organizational skills
• Ability to work independently and as part of a team  
• Excellent communication skills, both written and verbal
• Experience with grant accounting, nonprofit accounting, and/or fund accounting
• Knowledge of Wisconsin Department of Public Instruction financial regulations and Federal Uniform Grant Guidelines 
• Experience working in a school environment

WHAT WE OFFER: COMPENSATION AND EVALUATION

One City offers salaries and wages that are competitive within our local market and area public schools, as well as comprehensive benefits to all full-time employees. 

• Salaries: Dependent on education, experience and demonstrated impact on student achievement
• Generous time-off program, including 18 Days of PTO and holidays, spring break and winter break
• Comprehensive health benefits (medical, dental and vision)
• Voluntary Benefits (Supplemental Life, Accident, Short Term Disability, etc.)
• Your age-eligible child automatically admitted to an open seat at One City Schools 
• Life Insurance and Long-term Disability
• Employee Assistance Plan

BACKGROUND ON ONE CITY SCHOOLS

Established in 2014, One City Schools, Inc. is a nonprofit school management organization based in Madison, Wisconsin that operates high quality preschools and public charter 4K - 12 schools in Wisconsin. One City's mission is to seed a new model of public education that ensures children and teens are on track to succeed in a college or career preparatory program from birth through high school graduation. We are dedicated to ensuring that our Scholars live and lead with good character, practice self-care and personal wellness, and possess the requisite knowledge, skills, motivation, adaptability, and preparation to make the world better through acts of community service, and whatever careers or occupations they will choose in the future.

One City Preschool (OCP) is an accredited, award-winning, tuition-based early childhood learning center operated by One City Schools, Inc. that serves children ages 3 months through 4 years. We facilitate and support your child’s early learning, development, and wellness within a play-based learning environment, which leads to their success and a joy for learning in grade school and beyond. OCP is accredited by the City of Madison (WI) Child Care Division and recognized as a 5-Star (out of 5) childcare program by the Wisconsin Department of Children and Families. Note: OCP also operates a preschool serving infants and one-year-olds, but these age levels are currently only available to the staff of One City Schools.

One City Elementary School (OCES) is a tuition-free public charter school in Madison, Wisconsin, dedicated to preparing children in grades 4K to 5 to have a positive and sustainable impact on the world. Established in 2018 by One City Schools, OCPA fosters a deep love of learning, community, and strong character within its students. By cultivating broad cultural and global perspectives, OCES empowers its young scholars to think deeply and critically, solve complex problems, and approach challenges with confidence, commitment, joy, and creativity. The school's emphasis on reading, writing and STEM, along with personal wellness, teamwork, effective communication, and high-quality work, equips children for success in middle school and beyond.

One City Preparatory Academy (OCPA) is a tuition-free public charter school in Madison, Wisconsin, dedicated to preparing young people in grades 6 through 12 to have a positive and sustainable impact on the world. Established in 2022 by One City Schools, OCPA fosters a deep love of learning, community, and strong character within its students. By cultivating broad cultural and global perspectives, OCPA empowers its scholars to think deeply and critically, solve complex problems, and approach challenges with confidence, commitment, joy, and creativity. The school's emphasis on personal wellness, teamwork, effective communication, and high-quality work equips its students for success in high school, college and beyond.

EQUAL OPPORTUNITY EMPLOYER

One City is an equal opportunity employer and is committed to a policy of equal opportunity for all team members and applicants, and to maintaining a work environment in which everyone is treated with respect and dignity. 

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