Admin Assistant 3

Admin Assistant 3 The Department of Cell Biology & Physiology is seeking an energetic, capable, self‑motivated individual with excellent computer and communication skills to support the department and department leadership. The successful candidate will be able to act independently, balance multiple ongoing priorities, and demonstrate exceptional skill at anticipating needs based on existing knowledge. The individual must be detail‑oriented, an experienced multitasker with wide knowledge of office software, exceptionally well organized and a good communicator. Excellent oral and written communication skills must be demonstrated through application materials and interview. Responsibilities Process financial transactions and reconcile purchases in Chrome River. Create and edit the department newsletter. Manage inventory and surplus contact. Schedule appointments and meetings. Coordinate seminars and special events, including arranging travel and preparing itineraries. Maintain office equipment and office supply inventory. File documents, answer phones, sort and screen mail. Perform errands and miscellaneous office duties. Work Monday–Friday, 8 a.m.–5 p.m., with occasional weekend work for deadlines or special events. Minimum Qualifications High school diploma or GED. At least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution may be substituted for experience on a year‑for‑year basis. Preferred Qualifications Demonstrated ability to communicate effectively, both orally and in writing. Ability to make sound administrative and procedural decisions and judgments, and skill in organizing resources and establishing priorities. Understanding of basic accounting principles; experience with a Purchasing Card, monitoring, reconciling, and assisting with fiscal administration, including gathering data, compiling information, preparing financial reports and summaries, and tracking accounts. Knowledge and experience with Chrome River and the UNM reimbursement process. Knowledge of UNM processes and policies. Expertise in Microsoft Office Suite and practical experience with Smartsheet. Flexibility and skill in handling interruptions and distractions, prioritizing, managing multiple tasks, and meeting critical deadlines. Experience with electronic calendaring, scheduling meetings, and making travel arrangements. Experience with student hiring. Experience in an academic research and medicine setting. Benefits This is a benefits‑eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance, as well as educational benefits through the tuition remission and dependent education programs. Employment Conditions Full‑time, non‑exempt, regular staff member. A Purchasing Card is required. Background Check Requirement All regular staff positions must successfully pass a pre‑employment background check, which may include a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and verification of prior employment. EEO Statement The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, or disability. #J-18808-Ljbffr The University of New Mexico