Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support daily office operations for a long-term contract opportunity in California. This position is ideal for someone who brings strong organizational skills, clear and detail-oriented communication, and the ability to manage multiple priorities in a fast-paced Oil & Gas environment. The role will focus on maintaining accurate records, coordinating office needs, and providing responsive support to employees, visitors, and callers.

Responsibilities:
• Coordinate day-to-day administrative activities to keep office operations organized, efficient, and on schedule.
• Create, edit, and distribute business correspondence, summaries, and routine reports with accuracy and consistency.
• Respond to incoming calls and greet visitors while providing courteous, service-oriented support to internal and external contacts.
• Research information using approved sources, compile findings, and maintain current files, logs, and documentation.
• Perform data entry and records management tasks to ensure information is complete, accurate, and easy to retrieve.
• Monitor office inventory levels, place supply orders, and track deliveries to support uninterrupted workplace operations.
• Manage filing and document organization for both physical and electronic records in accordance with office procedures.
• Assist with special administrative assignments and contribute to process improvement efforts as requested.• At least 3 years of administrative support experience in an office setting with strong attention to detail.
• Demonstrated ability to handle inbound calls, front-desk support, and general receptionist responsibilities.
• Strong data entry skills with close attention to detail and a high level of accuracy.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Experience maintaining files, preparing reports, and managing written correspondence.
• Ability to prioritize multiple tasks, stay organized, and meet deadlines with minimal supervision.
• Effective verbal and written communication skills with a strong customer service approach.